Require a Logistics Officer-IPT in Nairobi, Kenya

Interplant Transfer Coordination

• Coordinate the movement of raw materials, finished goods, and other products between company plants, depots, and other designated storage areas.
  
• Liaise with the sending and receiving plants to confirm movement requirements, quantities, loading schedules, and delivery priorities.
  
• Coordinate vehicle allocation and dispatch in line with approved transport plans.
  
• Track vehicles from loading point to destination and provide regular status updates.
  
• Follow up on delivery documentation, including delivery notes, transfer documents, weighbridge tickets, and proof of delivery.
  
• Identify and escalate delays, vehicle breakdowns, loading challenges, or other operational issues affecting transfers.
  
• Maintain accurate records of all interplant movements.
  

 Warehouse/ storage areas to Plant Logistics

• Coordinate the movement of bulk cargo from the designated loading areas to the respective plant or designated warehouse.
  
• Liaise with the logistics officer- Imports and transporters to ensure cargo is moved within the required timelines.
  
• Monitor cargo availability, customs clearance status, transport allocation, and delivery schedules.
  
• Ensure relevant delivery and transport documentation is properly captured and filed.
  
• Escalate potential delays that may affect production, customer supply, or logistics costs.
  

Rail Coordination

• Support the planning and coordination of rail movements from the rail terminal to the plants
  
• Liaise with railway operators and internal stakeholders on rail movement schedules.
  
• Monitor wagon loading, dispatch, arrival, and offloading activities.
  
• Track rail consignments and provide regular movement status updates.
  
• Coordinate with the receiving plant to ensure readiness for arrival and offloading.
  
• Follow up on rail delays, wagon availability, documentation issues, and operational constraints.
  
• Maintain accurate records of rail movements and associated documentation.
  

Transporter Coordination

• Communicate daily transport requirements to appointed transporters.
  
• Follow up on vehicle availability, driver details, vehicle positioning, loading, and delivery.
  
• Monitor transporter performance against agreed service requirements.
  
• Report recurring service failures, delays, or non-compliance to the Logistics Manager
  
• Support the verification of transport documentation and delivery records.
  

Logistics Tracking & Reporting

• Maintain daily logistics movement trackers covering road, rail, interplant, and plant deliveries.
  
• Prepare daily/weekly logistics status reports as required.
  
• Monitor key logistics performance indicators, including:
  • On-time delivery
    
  • Vehicle turnaround time
    
  • Port-to-plant transit time
    
  • Rail transit time
    
  • Loading/offloading delays
    
  • Storage exposure
    
  • Pending deliveries
    
  • Proof of delivery compliance
    
• Maintain an updated record of outstanding and delayed movements.
  
• Support reconciliation of transport and delivery records.
  

Documentation & Compliance

• Ensure logistics documentation is complete, accurate, and properly filed.
  
• Verify delivery notes, transfer documents, weighbridge tickets, container details, and proof of delivery.
  
• Follow company logistics procedures, transport policies, and safety requirements.
  
• Ensure movements comply with applicable statutory and company requirements.
  
• Escalate documentation gaps or compliance issues promptly.
  

Requirements

• Bachelor’s degree in Logistics, Supply Chain Management, Transport Management, Business Management, or a related field.
  

Professional Qualifications

• Certification in Fleet/ Logistics or Transport Management is an added advantage.
  

Experience

• Minimum 3–5 years’ experience in logistics, warehouse, and transport operations management.
  
• Experience in transport coordination, fleet tracking, warehouse operations, or distribution will be an added advantage.
  
• Exposure to road, rail, containerized cargo, or interplant logistics is desirable.
  
• Proficiency in Microsoft Excel and other standard office applications.
  
• Knowledge of ERP/logistics management systems is an added advantage.
  

Key Attributes and competencies

• Strong coordination, communication, and follow-up skills.
  
• Good organizational, time-management, and attention-to-detail skills.
  
• Ability to manage multiple logistics movements in a fast-paced environment.
  
• Strong problem-solving, escalation, and stakeholder management skills.
  
• Basic analytical and reporting capabilities
  
• Ability to work independently and collaboratively.
  
• High level of integrity, accountability, and ownership.