Billing / Accounting Officer

Billing & Invoicing

• Prepare and issue accurate invoices for tour packages, hotel bookings, transportation, trekking, adventure activities, and other travel services.
• Process client payments (cash, bank transfers, credit cards, online payments) and ensure timely follow-up on outstanding receivables.
• Generate monthly client statements and reconcile accounts.
• Handle billing adjustments, refunds, and credit notes as required.

Accounting & Financial Operations

• Maintain accurate records of daily financial transactions.
• Record expenses related to vendors (hotels, transporters, guides, restaurants, etc.).
• Perform bank reconciliations and assist in preparing monthly, quarterly, and annual financial reports.
• Support payroll processing and maintain employee expense records.
• Assist in inventory accounting for tour materials and merchandise (if applicable).
• Ensure compliance with VAT, TDS, and other tax regulations applicable in Nepal.

Administrative & Support Duties

• Coordinate with the Sales, Operations, and Reservation teams to verify booking details before invoicing.
• Maintain proper documentation and filing of all financial records.
• Assist in internal and external audits.
• Prepare periodic reports on accounts receivable, payable, and cash flow as required by management.
• Use accounting software (e.g., Tally, QuickBooks, or similar) efficiently.

• Bachelor’s degree in accounting, Finance, Management, or a related field (BBA/BBS preferred).
• Minimum 1-2 years of relevant experience in billing, accounts, or finance (experience in the travel & tourism industry is a strong advantage).

Skills & Competencies

• Strong knowledge of accounting principles and Nepalese tax regulations.
• Proficiency in accounting software (Tally Prime/ERP and Reference preferred) and MS Excel (advanced level).
• Excellent attention to detail and high level of accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and handle multiple tasks under pressure.
• Strong ethical standards and confidentiality.