Employee Relations HR Specialist

Your role

As Employee Relations HR Specialist, you will serve as a trusted advisor to HR colleagues, managers, and institutional stakeholders on complex employment and workplace matters. You will manage sensitive employee relations cases, support social dialogue initiatives, contribute to HR projects, and ensure compliance with labor law, collective agreements, and data protection requirements.

Key Responsibilities:

Legal advisory on Employee Relations and Labor Law

• Manage and coordinate complex employee relations cases and workplace disputes
• Prepare recommendations and risk assessments for sensitive HR matters
• Liaise with external legal counsel and monitor ongoing litigation cases
• Maintain oversight of dispute and litigation files
• Draft and review disciplinary letters, legal correspondence, and employment-related documentation
• Coordinate investigations for employees’ complaints
• Provide expert advice on labor law, employment regulations, HR policies, and internal procedures
• Monitor developments in labor law, jurisdiction, regulatory changes and related political discussions in state bodies
• Share legal updates on HR matters with HR colleagues and relevant stakeholders in the University
• Recommend preventive and corrective measures to foster respectful work environment.

Social Dialogue and Employee Representation

• Strengthen social dialogue and collaboration with staff representatives, trade-unions and employee committees
• Coordinate and participate in the regular meetings with staff delegation
• Drive the negotiations for the collective bargaining agreement (CBA/CCT)
• Organize social elections

Data Protection and HR Projects

• Ensure compliance with GDPR requirements within HR
• Assist with responses to employee data requests
• Provide legal advice within the context of various HR projects, initiatives or continuous improvement of processes

Your profile

• Master’s degree in law, preferably with a specialization in Employment/Labor Law
• Minimum 8 years of professional experience as an employment/labour law practitioner, in private practice or in-house legal functions, advising employment-related matters
• Experience in Employee Relations and/or within a Human Resources environment is highly desirable.
• Experience in managing complex and sensitive employee cases
• Admission to a Bar Association would be considered a strong asset
• Strong knowledge of Luxembourg labor law
• Knowledge of social dialogue structures and employee representation frameworks is highly desirable
• Good understanding of GDPR and data protection principles
• Excellent command of both French and English is required

Professional and Interpersonal Competencies:

• Strong communication and influencing skills, with the ability to explain complex legal matters clearly and provide practical advice to HR professionals, management and other stakeholders
• Ability to handle sensitive employee relations matters with discretion and sound professional judgement
• Strong negotiation and conflict-resolution skills, particularly in complex employment-related situations
• Ability to work independently while collaborating effectively with HR teams and other internal stakeholders
• Ability to balance competing legal requirements, organisational needs and employee interests when providing advice and recommendations

We offer

• A modern, dynamic university with a personal and inclusive atmosphere. Multilingual and international character. Staff coming from more than 90 countries. Member of The Guild of European Research Intensive Universities
• An exceptional research environment, supported by skilled staff and high-quality equipment. Strong links to professional sectors and the Luxembourg labour market. A unique urban campus with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and a wide range of non-academic partners including ministries, local governments, associations, and NGOs

How to apply

Applications should include:

• Curriculum Vitae
• Cover letter

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information:

• Contract Type: Permanent
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: HR specialist
• Job Reference: UOL08565

.

About us

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

To strengthen our Human Resources Department, we are seeking an experienced Employee Relations HR Specialist to support employee relations matters, provide expert legal guidance on HR matters, and ensure compliance with employment legislation and internal policies.

The position is hosted within the HR department, composed of the following teams : Talent Management, HR administration, Payroll, Project Management and Talent Acquisition. The person will work closely with HR Business Partners, HR Administration, Legal Advisors, Staff Delegation representatives, and external authorities. The position will directly report to the Head of HR.