QSSK-WIM-WAREHOUSE AND INVENTORY MANAGER

JOB TITLE: WAREHOUSE AND INVENTORY MANAGER

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, a vibrant, fast-growing beverage company in Kenya, we are looking for a competent, skilled, and experienced Warehouse and Inventory Manager to work in Nyeri, Kenya.

Job Purpose

To lead and take full accountability for all warehouse operations across designated sites, ensuring safe, efficient, and cost-effective receipt, storage, replenishment, picking, dispatch, and returns of materials and finished goods; accurate inventory records; reliable material-handling assets; and uninterrupted support to Manufacturing and Distribution.

Key Responsibilities

1. Inventory Accuracy and Variance Management
   

• Own the accuracy, security, and integrity of raw materials, packaging, finished goods, returns, pallets, and other inventory across all warehouse locations.
  
• Lead cycle counts, stocktakes, and month-end reconciliations; investigate and resolve discrepancies with Finance.
  
• Identify root causes of recurring variances and implement preventive and corrective actions.
  
• Report shrinkage, losses, adjustments, ageing, and stock exposure to management.
  

1. End-to-End Warehouse Operations, Capacity & Service Delivery
   

• Own and direct all warehouse operations: receiving, offloading, put-away, storage, replenishment, picking, staging, loading, dispatch, returns, and shift handovers; deliver accurate and timely orders.
  
• Own warehouse layout, capacity, bin discipline, space utilisation, stock rotation (FEFO/FIFO), peak-volume planning, and efficient product flow.
  
• Own the interface with Production, Planning, Quality, and Distribution, including documented material/finished-goods transfers, dispatch load plans, truck turnaround, and service continuity.
  
• Ensure all inbound, internal, and outbound stock movements are accurately recorded in ERP/WMS, supported by documentation and reconciled at shift/day end.
  

1. Material-Handling Equipment and Asset Reliability
   

• Oversee safe, productive use of electric reach trucks, LPG forklifts, and other handling assets.
  
• Monitor equipment uptime, inspections, preventive maintenance, failure trends, and operational risks.
  
• Review repair scopes and quotations, evaluate repair-versus-replace options, and recommend capital expenditure.
  
• Coordinate equipment vendors and maintenance teams to minimise service disruption.
  

1. Data Analytics
   

• Analyse inventory accuracy, order fulfilment, picking/loading accuracy, warehouse throughput, truck turnaround, labour productivity, space utilisation, equipment uptime, and operating cost.
  
• Maintain accurate ERP/WMS transactions, master-data controls, and supporting documentation.
  
• Provide monthly dashboards and Excel-based analysis with clear actions and owners.
  

1. Process Improvement and Operational Controls
   

• Standardise receiving, storage, picking, dispatch, returns, and stock-adjustment procedures.
  
• Implement root-cause analysis, process audits, and preventive controls to reduce waste, handling errors, and delays.
  
• Drive continuous improvement in productivity, turnaround times, and storage efficiency.
  

1. People Leadership and Accountability
   

• Own warehouse staffing, shift rosters, workforce deployment, productivity, attendance, and overtime within approved plans and budgets; align labour to daily volumes.
  
• Lead, coach, and assess warehouse and inventory employees against clear performance standards.
  
• Investigate control failures and stock losses fairly, escalating accountability or disciplinary recommendations through approved procedures.
  
• Build skills in stock control, safe equipment operation, and warehouse systems.
  

1. Financial Control, Audit and Governance
   

• Safeguard inventory value and minimise write-offs, obsolescence, and unauthorised adjustments.
  
• Validate inventory records, support valuation and reconciliations with Finance, and maintain audit trails.
  
• Own warehouse operating budgets and control labour, overtime, equipment, maintenance, fuel, and handling costs within approved authority limits.
  
• Support internal and external audits and close control findings promptly.
  

1. Risk Management, Safety & Business Continuity
   

• Identify and mitigate stock, equipment, safety, fire, security, and operational continuity risks.
  
• Ensure compliant warehouse housekeeping, food safety, product traceability, FEFO, stacking, forklift/pedestrian segregation, and occupational health and safety practices.
  
• Develop contingency arrangements for equipment breakdown, stock shortages, system outages, and peak demand.
  

Requirements

Qualification and Experience

Education

• Bachelor's Degree in Supply Chain, Logistics, Operations, Business, or a related field.
  

Experience

• Minimum 5 years' relevant warehouse/FMCG operations experience, including at least 3 years managing warehouse teams or operations; beverage bottling/manufacturing experience strongly preferred.
  

Technical Skills

• Proven ERP/WMS competence, advanced Excel reporting, inventory controls, and reconciliations.
  
• Working knowledge of food safety, warehouse HSE, material-handling equipment, and continuous improvement.
  

Core Competencies

• Warehouse Operations Management & Inventory Control.
  
• Material Handling Equipment & Asset Management.
  
• Warehouse Safety & Compliance.
  
• Budget Management, Cost Control & Data Analytics.
  
• Leadership, People Management & Cross-Functional Collaboration.
  

Interested and qualified applicants should submit their applications through the link below.

Note: Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.