Accounts Receivable & Accounts Payable Specialists

🌟 We're Hiring: Accounts Receivable & Accounts Payable Specialists! 🌟

Join our growing team as an Accounts Receivable & Accounts Payable Specialist! We are looking for detail-oriented professionals with a passion for finance and a knack for managing financial transactions. In this role, you’ll play an essential part in maintaining accurate records and supporting key business operations.

Position: Accounts Receivable & Accounts Payable Specialists

Work Setup: 6 months onsite during training, then transition to a hybrid setup.

We are seeking a motivated and detail-oriented Accounts Payable Specialist and Accounts Receivable Specialist to join our Finance team.

If you're looking to grow your career in a fast-paced, collaborative environment—apply now and join our team!

Job Requirements & Qualifications:

Must Have

• Bachelor’s/College Degree in Finance, Accountancy, or a related field.
• At least 2 years of experience in Accounts Receivable, Accounts Payable, or general accounting.
• Experience with AR/AP/GL modules using ERP systems such as Oracle or MFG Pro.
• Advanced proficiency in Microsoft Office applications, particularly Excel, and Google applications.
• Excellent work habits and willingness to work the hours necessary to meet business requirements and deadlines.
• Ability to work effectively in a structured environment.
• Good oral and written communication skills.
• Strong attention to detail and organizational skills.

Good to Have

• Experience in Shared Services or BPO environments.
• Proven ability to work under pressure and meet deadlines.
• Ability to work independently with minimal supervision.
• Experience working in an international and culturally diverse organization.

Job Roles & Responsibilities:

Accounts Receivable (AR)

• Create daily sales invoices, recharges, debit notes, and credit notes through manual or automated processes.
• Monitor daily shipments and perform sales order validation.
• Review, print, and send invoices to customers.
• Extract customer Statements of Account.
• Allocate customer payments to the appropriate accounts and invoices on a daily basis.
• Maintain customer accounts and sales ledgers.
• Monitor AR Aging reports and follow up on outstanding balances.
• Coordinate with customers regarding account inquiries, discrepancies, and disputes.
• Reconcile customer statements and provide account status updates.
• Prepare account analysis and reports for Sales and various AR accounts.
• Carry out daily activities to meet established performance measures and service-level agreements.
• Maintain accurate and organized AR files in designated drives or servers.

Accounts Payable (AP)

• Receive, review, and verify invoices and payment requests for accuracy, proper authorization, and appropriate coding.
• Prepare and process electronic payments, including ACH, wire transfers, and checks, in accordance with payment terms and company procedures.
• Maintain accurate vendor records and respond to vendor inquiries.
• Investigate and resolve invoice and payment discrepancies in a timely manner.
• Review employee expense reports for compliance with company policies and process reimbursements.
• Reconcile AP transactions and assist with monthly closing activities.
• Prepare AP reports and accruals as required.
• Ensure compliance with company policies, procedures, internal controls, and applicable accounting regulations.
• Maintain organized records of invoices, payments, and supporting documentation for audit and compliance purposes.
• Assist in identifying and implementing improvements to AP processes and internal controls.

Reconciliation & Reporting

• Prepare various month-end accruals and accounting reports.
• Review intercompany netting applications.
• Prepare Sales and Cost of Sales Estimate Reports.
• Generate and prepare data/reports required for CARS Declaration.
• Provide information required for Balance Scorecard Reporting.