QSTL – FINANCE AND ADMINISTRATION OFFICER

About this job:

Q-Sourcing Tanzania Limited is a manpower management solutions firm operating in the East African Region in the countries of Tanzania, Uganda, Kenya, Rwanda, and South Sudan.

On behalf of our Tanzania based client, we are looking for a competent and experienced Finance and Administration Officer.

 

JOB PURPOSE.

To manage the company's financial resources, administrative functions, human resource administration, statutory compliance, and corporate support services to ensure efficient operations, sound financial management, and organizational sustainability.

 

POSITION IN THE COMPANY

Position Title: Finance & Administration Officer

Reports To: Manager Finance and Administration/ Chief Executive Officer (CEO)

Grade: MG2

KEY DUTIES AND RESPONSIBILITIES

A. Financial Management

• Maintain accurate accounting records in accordance with applicable accounting standards and company policies.
  
• Prepare monthly, quarterly, and annual financial statements and management reports.
  
• Manage accounts payable and accounts receivable functions.
  
• Monitor cash flows and maintain adequate liquidity for operations.
  
• Process payroll and staff-related payments.
  
• Manage banking relationships and reconcile bank accounts regularly.
  
• Support the preparation of project budgets and contract financial monitoring. 
  

 

B. Budgeting and Financial Planning

• Coordinate annual budgeting and forecasting processes.
  
• Monitor expenditure against approved budgets.
  
• Provide financial analysis and recommendations to management.
  
• Assist in pricing reviews and profitability analysis of projects and contracts.
  
• Develop financial performance reports for management decision-making.
  

C. Human Resource Administration

• Maintain personnel files and employee records.
  
• Coordinate recruitment, onboarding, and employee induction processes.
  
• Administer leave management and attendance records.
  
• Support staff performance management processes.
  
• Ensure compliance with employment laws and company HR policies.
  
• Coordinate staff training and development activities.
  

D. Administrative Management

• Manage office administration and support services.
  
• Maintain company records, contracts, legal documents, and correspondence.
  
• Coordinate travel arrangements, accommodation, and logistics for staff when required.
  
• Ensure availability of office equipment, supplies, and services.
  
• Manage company insurance policies, licenses, and permits. 
  

 

E. Compliance and Corporate Governance

• Ensure timely submission of tax returns and statutory payments.
  
• Liaise with auditors, regulators, and financial institutions.
  
• Ensure compliance with applicable financial, tax, and labor legislation.
  
• Support implementation of internal controls and risk management procedures.
  
• Maintain corporate records and statutory filings.
  

F. Reporting

• Prepare regular financial and administrative reports for the MFA/CEO and Internal Audit.
  
• Provide financial information required for board and management meetings.
  
• Maintain accurate records for audits and regulatory reviews.
  

Key Performance Indicators (KPIs)

• Timely preparation of monthly management accounts.
  
• Accuracy of financial records and reporting.
  
• Budget adherence and cost control effectiveness.
  
• Timely statutory and tax compliance.
  
• Cash flow management effectiveness.
  
• Number of audit findings and corrective actions implemented.
  
• Employee records accuracy and HR administration efficiency.
  
• Administrative service delivery performance.
  

Authority Levels

Authorized to:

• Approve routine administrative expenditures within approved limits.
  
• Recommend budget allocations and financial controls.
  
• Coordinate staff administration and office management activities.
  
• Liaise with external auditors, tax authorities, and regulatory agencies.
  

Requirements

MANDATORY REQUIREMENTS

Qualifications:

 

Education

• Bachelor's Degree in Accounting, Finance, Business Administration, Commerce, or related field.
  

Professional Qualifications

Preference to one who has completed or is in final stages of completion of any of the following:

• CPA
  
• ACCA
  
• CIMA
  
• Equivalent recognized professional qualification
  

Experience

• Minimum five (5) years' relevant experience in finance and administration.
  
• Experience in project-based businesses, engineering, ICT, energy, or contracting environments is an added advantage.
  

Competencies

Technical Competencies

• Financial reporting and analysis.
  
• Budgeting and forecasting.
  
• Tax administration.
  
• Payroll administration.
  
• HR administration.
  
• Financial controls and compliance.
  

Behavioral Competencies

• Integrity and professionalism.
  
• Attention to detail.
  
• Analytical thinking.
  
• Planning and organization.
  
• Confidentiality.
  
• Communication and interpersonal skills.
  

 

ADDED ADVANTAGE

Language Skills:

• Experience working with accounting software and financial reporting systems.
  

How to apply:

All candidates who meet the criteria outlined as above are encouraged to send their CVs/Resumes to: recruitmenttanzania@qsourcing.com or link below not later than 28th August 2026.

 

This position is open to Locals only.

For any further clarifications call 0748 519 013.

Note:

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.