Supervisor - Purchase (Procurement) Department

Role :

The role is responsible for overseeing purchase department, establishing buyer goals based on corporate inventory needs and sales projections for the coming year and setting career objectives for each member of purchasing team.

Key responsibility :

1. According to the production plan, timely release the purchase material requirements and ensure that the materials arrive at the factory on time;

2. Receive the PMC material list every week and create a purchase list in the WMS system first. At the same time, check whether the system purchase unit price is updated. Confirm with the strategic procurement department;

3. Check whether the BOM of the WMS system is the latest version and confirm with the engineering department;

4. Export the purchase order from the WMS system and check whether the ETA time is consistent with the PMC requirements;

5. Submit PO to the supervisor and manager for approval, and send an email to the supplier;

6. Confirm with the supplier whether the delivery date meets the requirements. Usually, the supplier's response is required within 2 days. If it cannot be met, the reasons and improvement measures need to be confirmed. If the delivery date cannot be achieved, timely feedback needs to be given to PMC and business;

7. Five days in advance, confirm with the supplier whether the materials are delivered on time. The supplier needs to provide production evidences (capacity, quality, test report and other information)

8. Three days before delivery, the supplier is required to provide a delivery invoice and delivery list. Communicate with the warehouse in time. hardcopy documents for the warehouse;

9. Follow up on whether the specifications, quantity and quality of the materials after they arrive meet the requirements. If an abnormality occurs, send an email to notify the supplier immediately. If the material is returned, IQC needs to issue a defect report first, and the purchase members will notify the supplier based on the defect report;

10. When the material passes the quality inspection, the warehouse is required to complete the GRN within 2 days and hand it over to the purchase. Then, the purchase will submit the delivery note, GRN, and purchase order to the supervisor for approval and then hand it over to the finance department for provision;

11.Timely return or exchange defective goods;

12. Purchasers apply for payment through OA in time according to the accounting date;

13. Exception handling: follow up on the quality, delivery time, service, etc. in cooperation with suppliers

14. Factory Audit: assist in the preparation of internal/external factory inspection materials

15. Team building and training. KPI implementation and achievement

Key Tasks :

1.Management of Key Projects linked to Customer needs,

2.Enusre procurement of materials on time.

3.Ensure supply lead time for the smooth flow of the procurement process

4.Supplier payment management

5.follow up quality issues of raw materials.

6.Team Management

Skill:

• Bachelors degree with 3+ years experience
  
• Excellent communication & presentation skills
  
• Analytical with strong bias for data based decisions Good business Acumen
  
• Strong knowledge of supply chain management required
  
• Strong organisational skills with ability to manage multi tasking
  
• Proficiency in MS Office.
  
• Excellent time management skills
  
• A positive attitude