Job Description – Tender Executive

Position Title: Tender Executive

Department: Tender
Minimum Qualification: B.Tech / Diploma / Master’s Degree
Minimum Work Experience: 0–4 years in E-Tendering, GEM (bidding and price matching), and Tender Management

Role Overview

The Tender Executive is responsible for the comprehensive management of the tender process, from initial inquiry to final order acceptance and post-tender activities. This role demands strong knowledge of tender procedures, market dynamics, and efficient data management to ensure competitive bidding and successful contract awards.

Key Responsibilities

• Tender Identification & Sorting
  

  • Screen and sort tenders / GEM enquiries.
    

  • Share relevant opportunities with concerned departments/personnel.
    

• Bidding & Auction Participation
  

  • Actively participate in tender and reverse auction processes.
    

  • Identify and apply relevant GEM filters to optimize search and participation.
    

• Order Processing & Price Management
  

  • Process accepted orders efficiently and accurately.
    

  • Perform detailed price calculations and workouts to ensure profitability and compliance.
    

• Bid Management
  

  • Manage the entire bidding process, including reverse auctions (RA).
    

  • Ensure seller information and updates are current and accurate.
    

• Data Analysis & Competitive Review
  

  • Conduct thorough analysis of comparison data.
    

  • Identify competitive advantages and areas for improvement in future bids.
    

• Catalogue & Product Management
  

  • Maintain and update product catalogues.
    

  • Apply appropriate filters for Level 1 (L1) comparisons and strategic bidding.
    

• Portal Management
  

  • Ensure real-time updates of stock availability and pricing on the GEM Portal.
    

Skills & Competencies

• Strong analytical and problem-solving skills.
  

• Proficiency in GEM portal operations and tender management systems.
  

• Attention to detail with excellent organizational skills.
  

• Ability to work under deadlines and manage multiple tenders simultaneously.
  

• Effective communication and coordination skills across departments.
  

Requirements

- Conduct continuous research on tender opportunities, industry trends, and competitor activities to identify and evaluate potential avenues for business growth.
- Maintain comprehensive and accurate records of all tender-related documentation, ensuring strict compliance with company policies, legal regulations, and tender specifications.
- Collaborate effectively with cross-functional teams (e.g., sales, technical, finance, logistics) to gather essential information and facilitate seamless tender execution.
- Perform detailed analyses of both successful and unsuccessful bids to extract best practices and pinpoint areas for procedural and strategic improvement.
- Assist in managing and nurturing relationships with key clients and relevant government entities involved in tender processes.
- Prepare and deliver regular, in-depth reports on tender status, outcomes, and market intelligence for management review and strategic decision-making.
- Proactively identify, propose, and implement enhancements to the tender management process to improve efficiency, compliance, and success rates.