Accounts Payable Officer

This is a remote position.

As our Accounts Payable Officer, you will be the guardian of our cash flow and vendor relationships. You will be responsible for the end-to-end processing of invoices, ensuring timely payments, and maintaining accurate financial records. This role requires a high level of organization and the ability to work independently in a fully remote environment.

Key Responsibilities

• Invoice Processing: Receive, review, and verify invoices for accuracy, proper authorization, and coding (GL codes, cost centers).
  

• Payment Management: Prepare and process electronic transfers and payments (ACH, Wire, or EFT) in a timely manner to avoid late fees and maintain vendor goodwill.
  

• Vendor Management: Set up new vendor accounts, manage W-9/W-8 forms, and respond to vendor inquiries regarding payment status.
  

• Reconciliation: Perform monthly reconciliations of AP sub-ledger to the General Ledger; reconcile vendor statements and resolve discrepancies.
  

• Expense Reporting: Review and process employee expense reports ensuring compliance with company policy.
  

• Record Keeping: Maintain organized digital files and records for audit readiness.
  

• Process Improvement: Identify inefficiencies in the AP workflow and suggest automation improvements.
  

Requirements

• Experience: 1+ years of experience in Accounts Payable, Bookkeeping, or a similar finance role.
  

• Software Proficiency: Experience with [Insert Software, e.g., QuickBooks Online, Xero, NetSuite, or SAP] and Microsoft Excel (VLOOKUPs, PivotTables).
  

• Remote Setup: Dedicated, quiet home office; high-speed internet connection; and a reliable computer setup with a working camera for video calls.
  

• Soft Skills: Exceptional attention to detail, strong organizational skills, and self-motivation.
  

• Communication: Excellent written and verbal communication skills.
  

Benefits

• Competitive salary based on experience.
  

• 401(k) Plan
  

• Health Insurance
  

• Life & Disability
  

• Paid Time Off
  

• Flexible Spending Accounts

• Remote Work