Oversee the implementation and administration of Health, Safety, Quality and Environmental (HSQE) procedures to ensure compliance with maritime regulations and company standards.
Organise and update HSQE documentation, databases and tracking systems, ensuring accurate recordkeeping and timely resolution of outstanding matters.
Review vessel compliance records, including work/rest hours, medical documentation, drug and alcohol testing, and port- and flag-state inspection findings.
Facilitate internal and external audits, including ISM, ISPS, MLC, ISO and TMSA assessments, ensuring proper documentation and follow-up actions.
Track vessel audits, inspections, certifications and corrective actions to ensure identified deficiencies are addressed within established timelines.
Document incidents, accidents and non-conformities while assisting with investigations, corrective measures and ship-shore emergency preparedness exercises.
Circulate safety advisories, fleet notifications, regulatory updates and lessons learned to promote continuous HSQE awareness across the fleet.
Prepare HSQE performance reports, management review materials, key performance indicators (KPIs) and other operational compliance summaries.
Collaborate with vessel personnel, technical superintendents, classification societies, flag administrations and external service providers on HSQE-related matters.
Arrange HSQE documentation and regulatory records for newly managed vessels while contributing to continuous improvement initiatives in safety, environmental protection and cybersecurity.

Requirements

Minimum 4–5 years of relevant experience for GCE O-Level holders, and minimum 2 years of relevant experience for Maritime/ Engineering Diploma holders
Familiar with maritime regulatory frameworks, including ISM, ISPS, MLC, Port State Control (PSC), flag-state requirements and ship management documentation
Good knowledge of ISO 9001, ISO 18001 and ISO 45001 standards
Strong organisational skills, able to meet deadlines and work effectively in a fast-paced environment with strong proficiency in Microsoft Excel, Word and PowerPoint
Good interpersonal skills, proactive and able to work both independently and collaboratively

Clarence Khoh
R1552376

Required skills

HSQE system implementation and administrationDocument control and recordkeepingVessel compliance monitoring (work/rest, medical, drug & alcohol, PSC findings)Audit management and facilitation (ISM, ISPS, MLC, ISO, TMSA)Corrective action tracking and closureIncident and accident investigation and reportingEmergency preparedness planning and ship-shore exercisesSafety communications and dissemination of lessons learnedHSQE performance reporting and KPI preparationStakeholder management (vessel personnel, superintendents, class societies, flag administrations, vendors)Maritime regulatory compliance (ISM, ISPS, MLC, Port State Control, flag-state requirements)Knowledge of ISO standards (ISO 9001, ISO 18001/ISO 45001)Microsoft Office proficiency (Excel, Word, PowerPoint)Organisational, time-management and deadline-driven workingContinuous improvement mindset including environmental protection and basic cybersecurity awareness

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