Contracts Manager

1. Contract Negotiation & Administration
   
   • Negotiate vendor terms and conditions to safeguard company’s contractual interests.
     
   • Draft and execute contracts in line with agreed terms and conditions.
     
   • Support end users and project teams with day-to-day contract administration and management.
     
   • Manage variations, contractor claims, disputes, and other contractual matters.
     
   • Draft and issue contractual notices and correspondence.
     
   • Maintain contractual registers and project records.
     
2. Contract Monitoring, Payments & Close-Out
   
   • Monitor vendor performance and compliance with contractual requirements and standards.
     
   • Monitor contract implementation and ensure contractual obligations are fulfilled.
     
   • Review, analyze, and administer contract variations in accordance with approved scope.
     
   • Ensure project payment processes and approval recommendations are accurate and compliant with governance requirements.
     
   • Manage contract close-out and completion processes.
     
   • Review and facilitate approval of Completion Certificates.
     
3. Documentation & Records Management
   
   • Maintain accurate and comprehensive contract records and correspondence.
     
   • Maintain proper tracking and filing of relevant documentation.
     
   • Ensure retention letters, bonds, guarantees, and Completion Certificates comply with end-user requirements and company policies.
     
4. Stakeholder & Vendor Management
   
   • Manage relationships with vendors, contractors, service providers, and other stakeholders.
     
   • Ensure service providers deliver quality and timely services in accordance with SLAs.
     
   • Lead key negotiations with internal and external stakeholders when required.
     
   • Establish agreements that protect company’s commercial and contractual interests.
     
5. Policies, Systems & Process Improvement
   
   • Contribute to the development and continuous improvement of contract management policies, procedures, systems, and processes.
     
   • Ensure processes comply with applicable legal, regulatory, and organizational requirements.
     
   • Support implementation of standardized processes and tools.
     
6. Reporting & Governance
   
   • Prepare accurate, comprehensive, and timely reports for relevant stakeholders.
     
   • Ensure compliance with corporate governance principles, standards, and shareholder requirements.
     
   • Apply standardized approaches, forms, policies, and procedures.
     
7. Information Security & Compliance
   
   • Comply with information security policies and procedures.
     
   • Protect company assets, confidential information, systems, credentials, and equipment.
     
   • Report security incidents and suspected security weaknesses.
     
   • Ensure company equipment and software are used in accordance with company policies.
     
8. QHSE
   
   • Support Quality, Health, Safety & Environment (QHSE) activities and objectives.
     
   • Participate in QHSE audits, inductions, incident reporting, and performance reviews when required.
     
   • Ensure compliance with applicable laws and regulations in project locations.
     

Requirements

Education: Bachelor’s degree in Engineering, Business, Finance, or related field; Master’s/MBA preferred.

Experience: 6–8 years in contract management/administration, preferably within construction, energy, oil & gas, petrochemical, or renewable energy.

Key Expertise: Contract negotiation, drafting, administration, claims, variations, payment management, contract close-out, contract law, commercial governance, and stakeholder management.

Key Skills: Strong communication, negotiation, analytical and interpersonal skills; ability to manage multiple contracts, work under pressure, and collaborate with multidisciplinary teams.

Language: Excellent English.