Manager-HR & Admin

Job Description

Position:- Manager – HR & Administration

Location -Baner, Pune

Work Mode -Work from Office

Exp- 5-7 years

Qualification- Graduate/Post Graduate- HR

Key Responsibilities

1. HR Operations & Employee Lifecycle Management

• Manage end-to-end employee lifecycle activities including onboarding,

confirmation, transfers, promotions, and exit formalities.

• Maintain employee records, HR documentation, and confidential personal files.

• Ensure proper implementation of HR policies, systems, and organizational

processes.

• Monitor attendance, leave management, and employee database management.

2. HR Connect & Employee Engagement

• Act as a communication bridge between management and employees.

• Conduct regular employee connect sessions and grievance handling discussions.

• Drive employee engagement activities, team-building initiatives, and workplace

culture programs.

• Promote positive employee relations and maintain a healthy work environment.

• Support employee retention and workplace wellness initiatives.

3. Recruitment & Talent Acquisition

• Handle end-to-end recruitment activities including sourcing, screening, interview

coordination, and onboarding.

• Coordinate with department heads for resource planning and hiring requirements.

• Manage recruitment portals, candidate databases, and hiring trackers.

• Ensure timely closure of open positions with quality talent acquisition.

4. Training & Development

• Identify training needs in coordination with management and functional heads.

• Organize induction programs, behavioral training, technical sessions, and soft skills

development programs.

• Prepare periodic training calendars and training schedules.

• Monitor training effectiveness through feedback and performance evaluation

mechanisms.

• Promote continuous learning and development initiatives within the organization.

5. Performance Management System (PMS)

• Coordinate appraisal cycles and performance review processes.

• Maintain appraisal documentation and performance records.

• Support goal setting, feedback mechanisms, and performance improvement

initiatives.

6. Labour Law & Statutory Compliance Coordination

• End to End Labour Law Compliances in line with New Labour Code.

• Support maintenance of statutory registers, records, and compliance

documentation.

• Coordinate for timely submission of statutory returns and compliance-related

information.

• Assist during audits, inspections, and compliance reviews.

7. Administration & Facility Management

• Oversee day-to-day administration and office management activities.

• Coordinate housekeeping, security, maintenance, pantry, and office infrastructure

requirements.

• Manage vendor coordination, administrative procurement, and facility-related

services.

• Ensure proper upkeep and smooth functioning of office premises.

8. HR MIS & Reporting

• Prepare HR dashboards, MIS reports, and management reports.

• Maintain records related to recruitment, attendance, attrition, training, and

employee data.

• Ensure confidentiality, accuracy, and timely reporting of HR information.

9. Policy Implementation & Process Improvement

• Assist in drafting and implementing HR and administrative policies.

• Support process improvements, automation initiatives, and technology-driven HR

practices.

• Promote operational discipline, efficiency, and process standardization across

functions.

10. Communication & Coordination

• Draft professional letters, circulars, notices, and employee communications.

• Coordinate effectively with internal departments, management, consultants, and

external agencies.

• Ensure timely execution of management directives and organizational initiatives.

Required Skills & Competencies

• Strong written and verbal communication skills.

• Good interpersonal and people management abilities.

• Proficiency in MS Word, MS Excel, and PowerPoint.

• Strong organizational, coordination, and multitasking skills.

• Professional attitude with leadership qualities and problem-solving ability.

• Ability to work in a dynamic and fast-paced environment.