Purchasing Specialist

Job Purpose

Responsible for supporting procurement activities by sourcing suppliers, obtaining quotations, and purchasing materials and services required for company operations and projects. Ensures timely procurement, cost efficiency, and compliance with company procurement policies while maintaining effective coordination with internal departments and external vendors.

DUTIES & RESPONSIBILITIES

·         Receive and review purchase requests from internal departments and verify specifications and requirements.

·         Source and identify potential suppliers and request quotations to obtain competitive prices and suitable delivery terms.

·         Analyze supplier quotations and prepare comparison sheets to support cost-effective purchasing decisions.

·         Issue purchase orders and ensure proper documentation in accordance with company procurement policies and procedures.

·         Follow up with suppliers to ensure timely delivery of materials and services according to agreed timelines.

·         Coordinate with Finance Department to ensure accurate processing of invoices and payments.

·         Monitor supplier performance and maintain strong relationships with vendors to ensure service quality and reliability.

·         Inspect received materials when required and report discrepancies or quality issues to the concerned parties.

·         Maintain accurate procurement records including purchase orders, quotations, contracts, and supplier information.

•    Support the Procurement Manager in analyzing purchasing data and identifying opportunities for cost savings and process improvements.
  

Requirements

Education: BSc of Business Administration, Finance, or related disciplines
Experience: 0 – 2 years of experience in Operations.
Skills: Communication skills - Analytical skills.
Abilities & Attitude: Proficiency in MS Office – Fluency in English