Associate Company Secretary - Investment Banking & IPO

Core Responsibilities

• IPO Management
  
  • Manage SME or Mainboard IPO process including but not limited to compliance with regulatory requirements and coordination with legal, financial, banking and RTA and other ancillary entities.
    
  • Collaborate with stakeholders to ensure timely submission of all documents and adherence to guidelines by regulatory authorities, such as SEBI.
    
  • Oversee due diligence, listing process and documentation to facilitate a successful IPO launch.
    
  • Compile and manage virtual data rooms (VDR) with historical, legal, and secretarial records.
    
• Drafting & Documentation
  
  • Prepare and vet disclosures for the Draft Red Herring Prospectus (DRHP), Red Herring Prospectus (RHP), and final Prospectus from a governance standpoint.
    
  • Draft and implement mandatory pre-listing and post-listing corporate governance policies (Insider Trading Code, Code of Conduct, Risk Management, Whistleblower, and Related Party Transactions).
    
• Board & Stakeholder Coordination
  
  • Facilitate Board, Committee, and General meetings, drafting agendas, notices, and statutory minutes.
    
  • Coordinate multi-party execution with merchant bankers, legal counsels, Registrars and Transfer Agents (RTAs), stock exchanges, and depositories (NSDL/CDSL).
    
• Regulatory Compliance, Filings & Post Listing Compliance
  
  • Ensure full adherence to the Companies Act 2013, SEBI (ICDR & LODR) Regulations, and SME exchange bylaws.
    
  • Handle ROC/MCA filings, share allotments, conversion of warrants/preference shares, and statutory registers.
    
  • Manage continuous disclosures, stock exchange filings, investor relations, and board communication post-listing.
    

Requirements

Qualifications & Requirements

• Education: Qualified Company Secretary (ACS) holding a valid membership number from the Institute of Company Secretaries of India (ICSI); bachelor’s degree in law (LL.B.) or Commerce will be preferred.
  
• Experience: Minimum of 1 year of PQE with demonstrated hands-on involvement in an SME or mainboard IPO process.
  
• Technical Knowledge: Working knowledge of SEBI IPO regulations, company law, listing obligations, and stock exchange compliances.
  
• Skills: High attention to detail, stakeholder management, deadline-driven execution, and strong communication/advisory skills.