Personal Assistant (PA)

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to provide administrative and personal support to a manager or senior executive. The successful candidate will manage schedules, coordinate meetings, handle correspondence, organize travel arrangements, and assist with daily tasks to ensure the executive's time and activities are managed efficiently.

Key Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule.
  
• Organize meetings, prepare agendas, and record minutes when required.
  
• Handle emails, telephone calls, correspondence, and follow-up communications.
  
• Arrange business travel, including flights, accommodation, transportation, and itineraries.
  
• Prepare reports, presentations, letters, and other business documents.
  
• Organize and maintain confidential files, records, and important documents.
  
• Remind the executive of upcoming appointments, deadlines, and priority tasks.
  
• Coordinate with clients, suppliers, employees, and other stakeholders on the executive's behalf.
  
• Assist with expense tracking, receipts, and administrative records when required.
  
• Conduct research and gather information to support meetings and decision-making.
  
• Handle sensitive information with discretion and maintain strict confidentiality.
  
• Prioritize tasks and respond efficiently to changing schedules and urgent requests.
  
• Provide general administrative support to help ensure daily activities run smoothly.
  
• Perform other reasonable duties related to the position as assigned by the executive.
  

Requirements

• High school diploma or equivalent; a diploma or bachelor's degree in Business Administration or a related field is an advantage.
  
• Previous experience as a Personal Assistant, Executive Assistant, Secretary, or Administrative Assistant is preferred.
  
• Excellent written and verbal communication skills in English.
  
• Strong organizational and time-management skills.
  
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
  
• Experience managing calendars, appointments, meetings, and travel arrangements.
  
• Ability to prepare professional correspondence, reports, and presentations.
  
• Strong multitasking and prioritization skills.
  
• High level of professionalism, discretion, integrity, and confidentiality.
  
• Ability to work independently and anticipate administrative needs.
  
• Strong interpersonal and problem-solving skills.
  
• Flexibility to adapt to changing schedules and business priorities.
  
• Additional language skills are an advantage.
  
• Ability to work full-time on-site in Dubai, UAE.
  

Benefits

• Competitive salary based on qualifications and experience.
  
• Employment visa, subject to the employer's policy and applicable UAE regulations.
  
• Medical insurance, as applicable under the employment arrangement and UAE requirements.
  
• Annual leave and public holidays in accordance with applicable UAE labour law.
  
• End-of-service benefits, where applicable under UAE law.
  
• Professional and supportive working environment.
  
• Opportunities for professional development and career growth.
  
• Additional benefits, such as transportation or accommodation, may be available depending on company policy and the employment contract.