Administrative Assistant Intern

Job Title: Administrative Assistant Intern

Department: Administration / Operations
Reports To: Office/Administration Manager
Internship Duration: 3 months
Location: Ntinda

About ABC

Analytics Business Centre (ABC) is a SaaS and technology company building and implementing digital business solutions. We also operate a digital payments gateway, alongside business software, automation, systems implementation and technology services. We're looking for ambitious, recent graduates ready to gain real-world experience in a fast-moving technology business.

Purpose of the Role

The Administrative Assistant Intern will provide essential support to daily office operations, helping keep ABC's teams organised and running smoothly as they serve clients and manage digital products, including a payments gateway.

Requirements

Key Responsibilities

• Support day-to-day office administration
  
• Manage documents and digital records
  
• Prepare letters, reports and correspondence
  
• Coordinate meetings and calendars
  
• Take meeting minutes
  
• Follow up on agreed actions
  
• Support management and departmental teams
  
• Maintain organised electronic and physical files
  
• Support procurement and office requirements
  
• Assist with client and visitor coordination
  
• Support internal events, training and meetings
  

Education Requirements

• Recently completed a degree/diploma in Business Administration, Office Management, Management, Secretarial Studies or a related field from a recognised university or tertiary institution
  
• Previous full-time employment is not required; relevant academic projects, internships or volunteering are an advantage
  

Technical Skills

• Comfortable with Microsoft Office/Google Workspace (Word, Excel, email, calendar tools)
  
• General digital literacy and comfort learning new systems
  
• Basic record-keeping and filing skills
  

Soft Skills & Competencies

• Strong organisational skills
  
• Professionalism and good judgement
  
• Good communication skills
  
• Attention to detail
  
• Ability to multi-task and prioritise
  
• Initiative and reliability
  
• Ability to work in a team
  

Benefits

What the Intern Will Learn

• How administrative operations support a fast-moving technology business
  
• Document, records and correspondence management best practices
  
• Meeting coordination, minute-taking and follow-up processes
  
• Exposure to procurement and office operations
  
• How to support cross-functional teams in a SaaS and digital payments environment
  

3-Month Performance Expectations

• Maintain organised, accurate and easily retrievable records
  
• Produce clear, accurate meeting minutes and correspondence
  
• Coordinate meetings and calendars with minimal errors
  
• Follow up reliably on agreed actions
  
• Demonstrate professionalism in client and visitor interactions
  

What Success Looks Like After 3 Months

• Documents and records are consistently organised and easy to locate
  
• Meeting minutes and correspondence are accurate and delivered promptly
  
• Meetings and calendars are coordinated smoothly with few conflicts
  
• Agreed actions are tracked and followed up without prompting
  
• Demonstrates dependable, professional support to management and teams
  

Potential Career Path

Strong performers may progress toward roles such as Administrative Assistant, Office Coordinator, or Executive Assistant within ABC.

Career Opportunity: This is a three-month graduate internship. Interns who demonstrate exceptional performance, strong learning ability, professionalism and a good fit with ABC may be considered for longer-term or permanent employment, subject to organisational requirements.