Receptionist (M/F)

About us 

Ancorius Group is a leading independent service provider of corporate, accounting, fund, tax, and payroll services based in Luxembourg. 

Founded in 1995 by Jean-Marc Faber, the company boasts a strong local history spanning over 30 years and, until mid-2025, has been present in the market as Fiduciaire Jean-Marc Faber. Over the years, the company has significantly expanded its offerings to include a comprehensive suite of services spanning corporate, tax, accounting, fund, payroll and family office services. 

We serve a wide range of clients, including fund, corporate and private wealth customers.. The Group is a member of the Ordre des Experts-Comptables (OEC), operates under a PSF fund administration licence, and its team comprises more than 100 professionals.

We are looking for a Receptionist (M/F).

Key Responsibilities:

• Handle all incoming and outgoing mail for Ancorius and its domiciled companies, including registration, scanning and same-day dispatch to clients and internal teams, with particular care given to registered letters and bailiff documents (writs, summons).

• Record time spent per client in our systems.

• Welcome and assist visitors, clients and business partners in a professional and friendly manner.

• Manage incoming calls and the general mailbox.

• Coordinate meeting room bookings and ensure rooms are properly prepared for meetings.

• Handle deliveries and courier services.

• Ensure reception is staffed during office hours and provide cover for the other receptionist during absences.

• Maintain a welcoming, organised and professional reception area.

• Provide administrative support to the teams.

• Handle confidential information with the highest level of discretion, in accordance with professional secrecy obligations.

• Monitor office supplies and coordinate orders.

• Liaise with external service providers and support office-related logistics.

Your Profile

• Previous experience in reception or a similar administrative role; experience in a fiduciary, domiciliation or professional services firm is an asset.• Excellent organisational skills and attention to detail.• Strong communication and interpersonal skills, with a professional and welcoming attitude.• Ability to multitask, prioritise and work independently.• Discretion, reliability and a strong sense of responsibility.• Good command of Microsoft Office: Outlook, Word, Excel and PowerPoint.• Fluency in English and French is mandatory; German or Luxembourgish is an asset.• A proactive, flexible and solution-oriented approach.

We can only consider applications from candidates who have the legal right to work in the EU.