Accounts Payable Officer

Job Purpose

To manage and oversee the complete Accounts Payable (AP) function, ensuring timely and accurate processing of supplier invoices, payments, reconciliations, expense recognition, and vendor-related transactions in compliance with company policies, accounting standards, tax regulations, and internal controls.

Key Responsibilities

• Manage the end-to-end accounts payable process, from invoice receipt through payment.

• Ensure invoices are properly reviewed, approved, coded, and recorded in the accounting system.

• Monitor payment schedules and ensure timely settlement of supplier obligations.

• Review and approve AP transactions within delegated authority.

• Maintain accurate vendor master data and ensure appropriate documentation.

• Reconcile supplier statements and resolve discrepancies promptly.

• Coordinate with procurement, stores, business units, and suppliers regarding invoice and payment issues.

• Ensure regular reconciliation of supplier accounts and AP sub-ledger with the general ledger.

• Review AP ageing reports and identify unusual or long-outstanding balances.

• Ensure proper application and accounting of applicable taxes, including withholding tax and VAT/GST, as relevant.

• Establish and maintain effective AP controls to prevent duplicate, unauthorized, or fraudulent payments.

• Ensure appropriate segregation of duties and approval controls.

• Review payment documentation before release of payments.

• Drive automation and digitalization of invoice processing and payment workflows.

• Develop and maintain AP procedures, SOPs, and process documentation.

• Work with IT/ERP teams to improve system functionality and controls.

Requirements

• Bachelor's degree in Accounting, Finance, or related field

• Strong knowledge of AP processes, reconciliations, and applicable tax regulations (VAT/GST)

• Hands-on experience with ERP systems

• Strong analytical, organizational, and team leadership skills

• High attention to detail and commitment to internal controls