Junior/Senior Sales Administrator

This role is to support our sales team.

The position split into two distinct focus areas, each managed by a dedicated team member:

1. Data Management Role

Key Responsibilities:

• Ensure accurate data entry and management within internal systems (e.g., product names, serial numbers, pricing, and customer details).
• Maintain and regularly update sales records and customer databases.
• Monitor and track sales targets; prepare precise monthly sales reports for management review.
• Provide administrative support related to data and deliver analytical insights to assist the sales team.

2. Operations Support Role

Key Responsibilities:

• Provide day-to-day operational support to the Head of Sales.
• Prepare and issue sales quotations; assist in compiling company profiles, proposals, and tender documents.
• Coordinate internal and external meetings (venue booking, material preparation, minute-taking, and follow-ups).
• Manage travel arrangements, including flights, accommodation, and offsite meetings/events.
• Act as a liaison for internal communications within the sales team to ensure workflow efficiency.
• Respond to customer inquiries, manage email correspondence, and assist with operational tasks.
• Support with expense claims, customer feedback, and ad-hoc administrative duties.

Skills :

• Proficiency in SAP, Salesforce, and Microsoft Excel is essential.
• Strong attention to detail and data accuracy.
• Ability to work independently and meet deadlines.
• Excellent organizational and multitasking skills.
• Professional communication skills, both written and verbal.
• Proactive and able to work in a fast-paced environment.

Requirements:

1- Minimum 2 years of working experience in secretarial or administrative position with knowledge in MS office (particularly in MS Excel);

1. Min Diploma or equivalent
2. Prefer candidate who can speak fluent English and Mandarin are preferred because the work needs candidates to interact with Mandarin-speaking customers.

Working hours:

Mon to Fri 8am - 5.30pm