EBMS Document Control Assistant

DESIGNATION-EBMS Document Control Assistant

LOCATION - Pune Aundh

EMPLOYMENT TYPE-Temporary / 6-Month Contract

WORK MODE-Work From Office (WFO) | 5 Days

SHIFT TIMINGS-1:30 PM – 10:30 PM | Transport Available

EXPERIENCE- 1–3 Years

QUALIFICATION- Bachelor’s Degree in Any Discipline

CONTRACT: 6 Months

MANDATORY SCREENING CRITERIA

1–3 Years of Experience | Bachelor’s Degree | MS Excel – Basic Data Entry, Sorting, Filtering & Tracking | Document Handling/PDF Management | Good English Communication | Attention to Detail | Immediate Joiner

PREFERRED: Document Control / Data Entry / Quality experience and Reliance Tool / ERP exposure.

POSITION SUMMARY

We are seeking a detail-oriented and organized temporary team member to support the Enterprise Business Management System (EBMS) project. This role will focus on importing quality documents into EBMS, performing thorough quality checks, and coordinating with site Quality Managers to ensure documents are uploaded accurately and completely.

TRAINING PROVIDED:

No prior EBMS experience is required. The selected candidate will receive training on the system and document upload process.

KEY RESPONSIBILITIES

• Import and upload quality documents into EBMS.
• Perform quality checks before and after upload to confirm document accuracy, completeness, file quality and correct metadata.
• Communicate with site Quality Managers and document owners regarding document requirements, corrections, missing information and upload status.
• Track migration progress and maintain records of submitted, completed and outstanding documents.
• Identify document or upload issues and escalate them to the EBMS project team when required.
• Follow established document control procedures, naming standards and project work instructions.
• Provide general administrative and data support to the EBMS project team.

REQUIRED SKILLS & QUALIFICATIONS

• Working knowledge of Microsoft Excel, including basic data entry, sorting, filtering and tracking.
• Comfortable working with PDF files, folders and standard document management activities.
• Good verbal and written communication skills in English.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple document requests and priorities.
• Ability to follow written procedures and complete repetitive tasks consistently.
• Professional communication with Quality Managers and project stakeholders.
• Willingness and ability to learn new systems and processes.

PREFERRED BACKGROUND

• Previous experience in Document Control, Data Entry or Quality-related activities is preferred but not mandatory.
• Experience in a manufacturing, quality or regulated environment is beneficial but not required.
• Reliance Tool / ERP exposure is preferred.
• Prior EBMS experience is not required; training will be provided.