QSSK-PURCHASE OFFICER- IMPORT PROCUREMENT

JOB TITLE: PURCHASE OFFICER - IMPORT PROCUREMENT

About This Job:

Q-Sourcing Limited trading as Q-Sourcing Servtec is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan.

On behalf of our client, we are looking for a competent, skilled, and experienced Purchase Officer - Import Procurement to work in Nairobi, Kenya.

Job Purpose

To deliver measurable cost savings, ensure high supplier reliability, and maintain efficient procurement cycles while safeguarding uninterrupted production and adhering to organizational procurement policies, including legal, commercial, and risk compliance.

Key Responsibilities

1. Procurement & Vendor Management
   

Procure MRO and spares, ensuring timely availability aligned with production plans.

Identify, develop, and benchmark vendors; negotiate favorable pricing and commercial terms.

Conduct vendor performance evaluation (defect rate, OTIF, cost, delivery, purchase return).

1. Contract Management
   

Draft, evaluate, and finalize AMC, rate, and job/work contracts.

Ensure legal, commercial, and risk compliance; monitor contract execution and closure.

1. Cost Optimization
   

Conduct should-cost analysis and implement annual rate contracts.

Identify cost-saving opportunities through alternate vendors, value engineering, consolidation, bulk buying, and localization/import substitution.

1. Process & Compliance
   

Ensure adherence to procurement SOPs and maintain audit and statutory compliance.

Document processes for audits/ISO.

1. Coordination & Reporting
   

Collaborate with production, maintenance, stores, finance, logistics, and IT to ensure smooth PR to PO cycle.

Prepare MIS reports, conduct spend analysis, and dispose of non-moving materials in a time-bound manner.

1. Productivity & Performance
   

Deliver performance objectives set and institute immediate corrective action where performance is below par.

Proactively manage own learning and development.

Adhere to the annual leave plan agreed with the line manager.

Adhere to HR policies.

Key Performance Indicators (KPIs)

Procurement cost reduction: 5–7% YoY.

Rate contract coverage: 95% of recurring services.

PR to PO cycle time: ≤ 7–10 days.

Stock-out incidents: Zero critical items.

Vendor OTIF: ≥ 95%; Quality acceptance rate: ≥ 98%.

Audit non-compliance cases: Zero major.

PO accuracy (price, terms, tax): ≥ 99%.

New vendor development: 5–10 per year.

Requirements

Education

Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Commerce, or a related field.

Professional certification in procurement (e.g., CIPS) is an added advantage.