World Rally Administrator

Location: Wroxham, Southampton or Ipswich
Contract: Full-time, fixed-term contract for 3 months
Hours: 40 hours per week, Monday to Friday
Salary: £26,500–£30,000 per annum, pro rata

About Us

Oyster has a worldwide reputation as a leading builder of luxury bluewater cruising yachts. Since 1973, we’ve been designing, building and supporting some of the world’s finest sailing yachts, offering exceptional quality and experiences for our owners.

The Oyster World Rally is a unique, fully supported circumnavigation event for Oyster yacht owners, bringing together a community of sailors to experience the adventure of sailing around the world. The Oyster Events team plays a key role in delivering this experience, providing support, guidance and coordination to help owners enjoy a memorable journey.

Our people are at the heart of our success, guided by our core values of Excellence, Passion, Integrity and Family.

The Role

We are looking for an enthusiastic, highly organised and proactive World Rally Administrator to provide administrative and logistical support to our Oyster World Rally team on a full-time, three-month fixed-term contract. This can be based at our Wroxham, Southampton or Ipswich locations.

This is a varied role supporting the planning and delivery of the Oyster World Rally, helping the team provide an exceptional experience for our owners. You will coordinate travel arrangements, maintain accurate records, support the preparation of Rally information and assist with training events and the launch of future Rallies.

We’re looking for someone with excellent attention to detail, strong organisational skills and a positive, can-do attitude, who enjoys working as part of a team and communicating with a wide range of people.

Key Responsibilities

• Provide administrative and logistical support to the Oyster World Rally team.
  

• Coordinate travel arrangements, including flights, hotels, taxis and transfers.
  

• Coordinate, update and publish the Oyster World Rally guide.
  

• Assist with organising webinars, seminars and workshops for Rally training.
  

• Maintain accurate and up-to-date Rally records and information using CRM systems, including HubSpot.
  

• Support the launch of future World Rallies and other Oyster events.
  

• Communicate professionally with owners, colleagues, suppliers and other third parties.
  

• Provide general administrative support to help ensure the smooth running of the team.
  

What You’ll Bring

• Experience in project administration, coordination or a similar administrative role.
  

• Excellent written and verbal communication skills.
  

• Strong organisational and planning skills, with the ability to multitask and manage competing priorities.
  

• Good working knowledge of Microsoft Office and confidence using CRM systems.
  

• The ability to communicate confidently and professionally with clients, colleagues and external contacts.
  

• Experience arranging overseas travel and coordinating logistics.
  

• Event management experience would be desirable.
  

• Knowledge of the marine industry or previous sailing experience would be an advantage.
  

• Relevant further or higher education would be desirable.
  

Personal Characteristics

• Friendly, approachable and helpful, with a positive, can-do attitude.
  

• Highly organised, methodical and attentive to detail.
  

• Self-motivated, proactive and able to manage time and workload effectively.
  

• A strong team player who builds positive relationships quickly.
  

• Flexible and adaptable, with the ability to work under pressure and meet deadlines.
  

• Passionate about delivering excellent service and a high-quality experience for our owners.
  

What We Offer

• Competitive salary.
  

• Opportunity to work with one of the world’s leading luxury yacht brands.
  

• International and collaborative working environment.
  

• Supportive team culture built around Oyster’s core values.
  

• 25 days’ holiday plus bank holidays and Christmas close-down, subject to contract and eligibility.
  

• Pension scheme and other applicable employee benefits.
  

We continuously review our benefits to maximise opportunities for our employees.

Please note:

We recommend that you apply as soon as possible, even if the closing date is in the future. Applications received may be reviewed before the closing date and should we receive a high number of applications for this post, or high-quality applications which demonstrate suitability, we reserve the right to close the vacancy early. We may hold interviews as and when applications are received, and we reserve the right to offer to a candidate prior to the closing date.

As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees. We want to ensure that you feel supported throughout the application process and provide reasonable adjustments where necessary and requested. If you require any reasonable adjustments as part of your application and interview process, please do not hesitate to let us know.

All vacancies are open only to candidates who already have the legal right to live and work in the territory and country advertised.