Finance Executive

Our client is a World Leader in the export of tax-free motors. They have been providing quality vehicles to government agencies, NGO’s, hospitals, embassies, business and private customers from their branches located in Belgium, Australia, Thailand, Germany, United Kingdom and the United Arab Emirates. Job Purpose To act as a key coordination point between Finance, Operations, and Logistics teams, ensuring alignment of financial and operational activities with company policies, SOPs, and internal controls, while supporting smooth execution of procurement, payment, and vehicle delivery processes. Key Responsibilities * Review and approve Work Orders (WOs) within defined timelines and ensure timely initiation of PO/WO-related payments. * Process and settle supplier invoices in accordance with agreed payment terms, ensuring all payments are supported by complete and verified documentation. * Manage vendor relationships and coordinate with the Finance Manager to resolve payment discrepancies and issues. * Oversee corporate card (ALAAN) usage, including monitoring limits, collecting receipts, raising POs, and performing weekly reconciliations. * Monitor and report low balances, unauthorized transactions, or non-compliant expenditures to the Finance Manager. * Manage petty cash operations, ensuring timely replenishment, proper documentation, and weekly reconciliation. * Perform periodic cash counts and submit reconciliation reports to ensure financial accuracy and control. * Conduct financial verification at the time of vehicle release to ensure no outstanding balances or pending charges remain. * Track and coordinate resolution of demand notices, traffic fines, and government penalties with relevant departments. * Coordinate with teams on government-related financial matters (RTA, municipality, customs) and support audit requirements. * Maintain accurate digital and physical filing of financial records in line with company policies and audit requirements. * Support month-end closing activities and provide timely financial reports to management. * Act as a liaison between Finance, Operations, and Logistics to ensure seamless communication and workflow alignment. * Ensure all transactions are processed with proper approvals and supporting documentation, highlighting any deviations. * Coordinate with Operations for vehicle delivery processes and ensure documentation and system alignment. * Verify and follow up on Goods Receipt Notes (GRNs) to ensure accuracy and timely system updates. * Conduct routine checks on financial and operational transactions, including budget verification and compliance monitoring. * Identify process gaps and recommend improvements in internal controls, workflow efficiency, and compliance practices. * Maintain a complete audit trail for all financial transactions and supporting documents. * Support reconciliations, including vendor balances and PO/WO vs invoice matching. * Assist in reporting by highlighting delays, inefficiencies, and non-compliance issues. * Ensure strict adherence to company SOPs and escalate any deviations or risks identified.

Skills & Competencies Functional Skills • Strong understanding of financial controls, procurement processes, and operational workflows • Good knowledge of Purchase-to-Pay (P2P) cycle including PO, GRN, and invoice processes • Proficiency in ERP systems (SAP, NetSuite or similar) and Microsoft Excel • Strong reconciliation and documentation management skills • Ability to manage financial coordination across departments Behavioral Competencies • Strong sense of accountability, integrity, and ownership • High attention to detail and analytical thinking • Strong coordination and communication skills • Ability to work under pressure and manage multiple priorities • Proactive and solution-oriented mindset • Commitment to compliance, discipline, and process efficiency Qualifications & Experience Education Bachelor’s degree in Finance, Accounting, Business Administration, or related field ACCA (Part Qualified) / MAB preferred Experience 3–4 years of experience in finance operations, procurement (P2P), or internal audit roles Certifications Professional accounting certifications (ACCA / CA Inter) preferred