Junior Administrator – Family Office

We are seeking a Junior Administrator to join a prestigious Family Office in Abu Dhabi. The successful candidate will provide day-to-day administrative and coordination support to the office, ensuring that documentation, correspondence, scheduling, records, and general office activities are handled efficiently and professionally.

This role is ideal for a highly organized, proactive, and detail-oriented individual who is looking to build a long-term career within a professional and confidential Family Office environment.

Key Responsibilities

• Provide day-to-day administrative and clerical support to the Family Office and management team.
  
• Manage emails, correspondence, documents, and routine office communications.
  
• Maintain accurate physical and electronic filing systems and ensure documents are properly organized and easily accessible.
  
• Assist with preparing reports, presentations, letters, spreadsheets, and other administrative documents.
  
• Coordinate meetings, appointments, calendars, and internal schedules.
  
• Prepare meeting rooms and ensure required documents and materials are available.
  
• Maintain records, trackers, databases, and administrative logs.
  
• Coordinate with internal departments, suppliers, contractors, consultants, and external stakeholders as required.
  
• Assist with document follow-ups, approvals, signatures, and submissions.
  
• Support the management team with general administrative and coordination tasks.
  
• Assist in monitoring office supplies, stationery, and other administrative requirements.
  
• Handle sensitive information and confidential documents with a high level of discretion.
  
• Support travel arrangements, bookings, and other logistical requirements when required.
  
• Assist with basic data entry, Excel tracking, and preparation of administrative reports.
  
• Perform other administrative duties assigned by management.
  

Requirements

• A Bachelor's degree or diploma in Business Administration, Management, Office Administration, or a related field is preferred.
  
• 5 years of relevant administrative or coordination experience.
  
• Previous experience within a Family Office, Master Developer, Construction Company, Start-up, Real Estate, Property Development, or similar professional environment is highly preferred.
  
• Strong organizational and time-management skills.
  
• Excellent written and verbal communication skills in English.
  
• Proficient in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
  
• Strong attention to detail and accuracy.
  
• Ability to manage multiple tasks and priorities effectively.
  
• Professional appearance, attitude, and communication style.
  
• Ability to work with confidential and sensitive information.
  
• Proactive, reliable, flexible, and willing to learn.
  
• UAE experience is preferred.
  
  

To know other vacancies we have, please feel free to visit our website - www.blackpearlconsult.com

Disclaimer: Please note that Black Pearl will never ask any of its candidates for any payment in any form in exchange of our service in helping candidates find a job. Our service is free to our candidates and the recruitment fee is paid by our clients. If you receive any emails, SMS or calls requesting you to pay from someone claiming to be an employee of Black Pearl before they can process your application, please report and write an email to info@blackpearlconsult.com or contact our office on +9712 6225503.