Officer - Talent Acquisition

Job Purpose

To manage and coordinate the end-to-end recruitment process, from receiving manpower requirements and obtaining necessary approvals to sourcing, candidate coordination, offer release, on-boarding and related recruitment documentation. The role will also be responsible for maintaining an updated talent pool and recruitment MIS to support current and future manpower requirements.

Key Responsibilities

A. Manpower Requisition & Approval

• Receive and verify Manpower Requisitions (MRFs) raised by factories and various departments at Head Office.
  
• Compile and consolidate manpower requirements received from different factories and departments at HO.
  
• Verify the requirements in terms of position, designation, department, number of vacancies, replacement/new position and other relevant details.
  
• Coordinate with the concerned HRD personnel for obtaining management approval for the manpower requirements.
  
• Prepare and maintain a consolidated MRF sheet covering all approved and pending manpower requirements.
  
• Coordinate with the Corporate Office for obtaining necessary approvals for the consolidated manpower requirements.
  
• Maintain proper records of approved, pending and closed manpower requisitions.
  

B. Recruitment & Candidate Sourcing

• Verify approved manpower requirements and initiate recruitment activities accordingly.
  
• Prepare and post job requirements on relevant job portals and other appropriate sourcing channels.
  
• Search and source suitable candidates based on the approved job requirements.
  
• Screen resumes and shortlist candidates based on qualification, experience, skills, job fit and other position-specific requirements.
  
• Coordinate with the concerned HR/Department Heads for interview scheduling and candidate evaluation.
  
• Maintain regular follow-up with candidates throughout the recruitment process.
  
• Ensure timely closure of open positions as per the approved manpower requirement.
  

C. Candidate Database & Talent Pool

• Create and maintain a candidate database/talent pool of profiles received through various sources.
  
• Organize and maintain the database department-wise and designation-wise for easy future reference.
  
• Regularly update candidate status, interview details, selection status and other relevant information.
  
• Utilize the existing candidate pool for future vacancies wherever suitable profiles are available.
  
• Ensure confidentiality and accuracy of candidate information and recruitment records.
  

D. Candidate Documentation & Offer Letter Coordination

• Coordinate with selected candidates for collecting all required pre-employment and joining documents.
  
• Verify the completeness of documents and follow up with candidates for any pending information.
  
• Share the required details and documents with the Corporate Office for processing and release of Offer Letters.
  
• Coordinate with candidates and Corporate Office to ensure timely release and acceptance of Offer Letters.
  
• Maintain records of offers released, accepted, declined and pending.
  

E. Pre-Joining & Onboarding Coordination

• Maintain regular communication with selected candidates during the notice period and until their date of joining.
  
• Follow up with candidates to ensure that they join on the committed date.
  
• Coordinate with the respective HR/Department Heads regarding the candidate's joining and onboarding requirements.
  
• Coordinate with the concerned Heads of Department for IT asset and system requirements for new joiners.
  
• Inform the IT Department well in advance regarding the required laptop/desktop, email ID, system access and other IT assets, as applicable.
  
• Ensure that the necessary onboarding arrangements are initiated before the candidate joins.
  
• Track joining status and update recruitment records accordingly.
  

F. Appointment Letter Coordination

• Prepare the required details of new joiners for Appointment Letter preparation on a monthly basis.
  
• Consolidate the new-joiner details and coordinate with the Corporate Office for preparation and release of Appointment Letters.
  
• Follow up for timely completion and maintain proper records of appointment letters issued.
  

G. Recruitment MIS & Reporting

• Prepare and maintain regular recruitment MIS and reports covering manpower requirements, sourcing, interviews, selections, offers, joining status and open positions.
  
• Maintain updated records of manpower requisitions and recruitment status.
  
• Prepare any other recruitment-related reports as required by the Reporting Manager.
  
• Provide recruitment-related data and information whenever required for management review.
  

Requirements

Required Skills:

• Excellent oral and written communication skills in English.
  
• Ability to read, write and speak Kannada is mandatory.
  
• Good knowledge of recruitment and talent acquisition processes.
  
• Good sourcing and resume screening skills.
  
• Strong coordination and follow-up skills.
  
• Good interpersonal and candidate-handling skills.
  
• Good working knowledge of MS Excel, MS Word and email communication.
  
• Ability to maintain recruitment databases and MIS.