Executive Assistant

• Email and document drafting – Draft emails and concept documents on behalf of the founder.
  
• Maintain founder’s calendar – Handle meeting requests (internal and external), schedule meetings with stakeholder.
  
• Meetings – Prepare and maintain Agenda, Minutes of Meeting and follow up of action taken reports.
  
• Handle founder’s ever changing travel plans and arrangements, including tickets, cab, hotel, food etc and related reimbursements.
  
• Maintain a comprehensive To do list of the founder and stay on top of commitments made by the founder, alter on approaching timelines and help prepare for them.
  
• Maintaining relationships and liaison with key stakeholders (including board members, advisors, key customers etc) – guest and hospitality handling, gifting, seasonal greetings, regular updates etc.
  
• Ensuring review meetings frequently happen with teams – scheduling and follow up of action points.
  
• Play the role of Defector project management office for the founder including planning, Gantt chart and report maintenance.
  
• Create and maintain budgets, track expenses, and the founder’s bank account.
  
• Handle other administrative tasks as may be required.
  

Requirements

• 0 to 3 years of experience.
  
• Excellent written and verbal communication skills.
  
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
  
• Flexible team player, willing to adapt to changes and unafraid of challenges.
  
• Ability to maintain confidentiality of information related to the founder, company and its employees.
  
• Willingness to travel for work will be an added advantage but not a prerequisite.