Accounts Executive

A Dealership Accounts Executive cum Cashier handles both financial accounting and daily cash operations within an automotive dealership. They manage customer billing, process payments, reconcile daily sales, and maintain the dealership's financial ledgers.Here is a comprehensive job description broken down by key areas:

Core Responsibilities
Cashiering & Daily Counter Operations

• Process all customer payments including cash, credit/debit cards, bank transfers, and financing payouts for vehicle purchases, servicing, and spare parts.
  
• Issue official receipts, invoices, and gate passes to customers accurately and promptly.
  
• Verify daily cash drawer balances and ensure the safe custody of cash, cheques, and valuables.
  
• Prepare daily cash/cheque deposits and coordinate bank visits for secure drops.
  

Accounts & Ledger Management

• Record daily financial transactions in the dealership's ERP or accounting software (e.g., Tally or proprietary dealer management systems).
  
• Reconcile bank statements, credit card settlements, and digital wallet payments daily.
  
• Manage accounts receivable by tracking outstanding customer balances and following up on pending payments from insurance companies or corporate clients.
  
• Process accounts payable, verifying vendor invoices against purchase orders for parts or inventory before processing payments.

Compliance & Reporting

• Verify tax calculations (like GST, VAT, or local sales taxes) on vehicle and service invoices to ensure legal compliance.
  
• Generate daily, weekly, and monthly reports detailing cash flows, sales summaries, and expense reports for the senior management.
  
• Assist in monthly closing activities and provide necessary documentation to internal or external auditors.
  

Requirements

Requirements & Qualifications
Education & Experience

• Bachelor’s degree in Commerce (B.Com), Finance, Accounting, or a related business field.
  
• 3 to 5 years of experience as an accountant, cashier, or bookkeeper, ideally within an automobile dealership or retail environment.
  

Skills & Core Competencies

• Software Proficiency: Strong hands-on experience with accounting software (Tally Prime, SAP) and Microsoft Excel.
  
• Numerical Accuracy: High precision in handling numbers, calculating discounts, and managing physical currency.
  
• Customer Service: Excellent communication skills to interact professionally with customers at the billing counter.
  
• Trustworthiness: A high level of integrity and confidentiality when handling large financial transactions.
  

Benefits

1. Statutory Benefit
2. Incentive