Mandarin Speaking Office Administrator

·         Support the daily running of the office, ensuring a smooth and well-organised working environment

·         Manage office facilities, including equipment maintenance, repairs, and supplier coordination

·         Coordinate meetings, including scheduling, meeting arrangements, and preparation of materials

·         Take meeting minutes and track follow-up actions where required

·         Assist with preparation of reports, presentations, and internal documentation

·         Provide bilingual (English/Chinese) administrative and written support, including translation and drafting communications

·         Handle invoices, expense claims, and general administrative processes

·         Support company events, team activities, and internal engagement initiatives

·         Proactively identify areas for improvement and help enhance operational efficiency

·         Provide support to senior stakeholders, including coordination, follow-ups, and administrative assistance

·         Support company culture initiatives and employee engagement activities, including assisting in the organisation of cultural events and team-building programmes

·         Provide general administrative and coordination support across the team and wider organisation as needed

Requirements

1. Experience in administrative, coordination, or similar roles
   
2. Strong organisational skills with the ability to manage multiple tasks and shifting priorities
   
3. High level of attention to detail with a strong focus on accuracy
   
4. Excellent communication and interpersonal skills
   
5. Proficient in Microsoft Office (Word, Excel, PowerPoint)
   
6. Fluency in Chinese, with strong written communication skills