Accounts Payable Associate

We are seeking an Accounts Payable Associate to support the Accounts Payable function through the accurate and timely processing of invoices, payments, vendor information and related transactions. This role is based in Bengaluru, India.

Working under the direction of the Accounts Payable Manager, the role performs assigned Accounts Payable activities in accordance with established service levels, approval requirements, internal controls and operating procedures.

The Accounts Payable Associate works closely with property teams, corporate functions, vendors and other members of the Accounting organization to resolve routine issues, maintain accurate records and support a high-volume Accounts Payable operation. The role is expected to identify exceptions promptly, maintain complete supporting documentation and escalate matters requiring additional review or judgment.

Primary Role

• Process high volumes of invoices and other payment requests accurately and timely, ensuring appropriate coding, supporting documentation, approvals and compliance with established Accounts Payable procedures.
  
• Review invoice and payment information for completeness and accuracy, identify discrepancies or exceptions, and resolve routine issues or escalate them to the Accounts Payable Manager as appropriate.
  
• Support payment execution activities, including preparation and validation of approved payments, research of returned or rejected payments and resolution of assigned payment exceptions.
  
• Maintain vendor records and support vendor onboarding activities, including collection and validation of required documentation and adherence to established vendor master data procedures.
  
• Respond to Accounts Payable inquiries from property teams, corporate stakeholders and external vendors, providing timely and service-oriented resolution in accordance with established procedures.
  
• Monitor assigned invoice queues, aging items and unresolved exceptions, proactively following up on required approvals, missing information and other items that could delay processing or payment.
  
• Support period-end Accounts Payable activities, including account reconciliations, outstanding-item research, accrual support and other close-related deliverables as assigned.
  
• Maintain complete and organized transaction documentation and audit trails in accordance with company policies, internal control requirements and established record-retention standards.
  
• Perform assigned Accounts Payable controls and procedures, including adherence to approval authorities, segregation-of-duties requirements and other elements of the internal control framework.
  
• Collaborate with Accounting and other internal teams to research and resolve invoice, vendor, payment and accounting discrepancies.
  
• Identify recurring processing issues and opportunities to simplify workflows, reduce manual effort and improve transaction accuracy, and communicate improvement opportunities to the Accounts Payable Manager.
  
• Maintain proficiency in Accounts Payable systems, Oracle Fusion, Excel and other tools used to process, research and report Accounts Payable activity.
  
• Work from the Bengaluru office under the hybrid working model, with working hours aligned to provide meaningful daily overlap with US business hours; flexibility is expected during month-end close and peak processing cycles.
  
• Perform other projects and responsibilities as assigned.
  

Requirements

QUALIFICATIONS & SKILLS

• Bachelor’s degree in Accounting, Finance, Commerce, Business Administration or a related field is preferred.
  
• Two or more years of experience in Accounts Payable, shared services, accounting operations or a related transactional finance role; experience in a high-volume environment is preferred.
  
• Working knowledge of core Accounts Payable processes, including invoice processing, payment workflows, vendor maintenance, exception handling and period-end activities.
  
• Experience using an ERP or Accounts Payable platform is required; Oracle Fusion experience is preferred.
  
• Strong attention to detail and demonstrated ability to process large volumes of transactions accurately and within established deadlines.
  
• Ability to review supporting documentation, identify discrepancies and resolve routine issues while escalating matters requiring additional judgment or approval.
  
• Basic understanding of internal controls, approval requirements and segregation-of-duties concepts within an Accounts Payable environment.
  
• Strong organizational and time-management skills, with the ability to manage multiple work queues, deadlines and competing priorities.
  
• Proficiency in Microsoft Excel and other standard Microsoft Office applications; experience using Excel for reconciliations, research and transaction analysis is preferred.
  
• Clear written and verbal communication skills in business English, with the ability to communicate effectively with internal stakeholders and external vendors across time zones.
  
• Service-oriented approach to supporting property teams, corporate stakeholders and vendors while maintaining appropriate control and documentation standards.
  
• Ability to work effectively within established procedures and review requirements, exercise sound judgment in resolving routine issues, and proactively escalate exceptions.
  
• Experience within real estate, property management, hospitality, shared services or another high-volume multi-entity organization is preferred but not required.