Personal Assistant to the Chairman

The Personal Assistant provides comprehensive, confidential and highly organised support to the Office of the Chairman. The role is responsible for the effective management of the Chairman's schedule, office and communications, and requires the ability to work independently while representing the Chairman with professionalism and appropriate protocol at all times.

As the role reflects directly on the image of the Chairman, it demands a high degree of accuracy, sound judgement and integrity. The position reports to the Chairman.

Key Responsibilities:

- Manage the Chairman's calendar, coordinate meetings, anticipate scheduling conflicts, prepare daily schedules and meeting briefing notes, and coordinate Board and senior management meetings, including agendas, documentation and logistics.

- Record minutes and follow up with relevant parties to ensure action items are completed.

- Serve as the primary point of contact for the Chairman's office; screen and direct calls, correspondence and visitors; and prepare, review or draft letters, memoranda, presentations, reports and correspondence for the Chairman's review and approval.

- Organise business travel, accommodation and itineraries, together with supporting briefing documents. Research stakeholders and relevant matters and prepare briefing reports ahead of meetings.

- Oversee the efficient running of the Chairman's office, maintain a secure and well-organised physical and digital filing system, and establish systems and procedures to manage priorities effectively.

- Liaise with Board members, senior executives, departments and external partners; develop and maintain effective stakeholder relationships; maintain an up-to-date record of the Chairman's contacts; and coordinate with department heads to obtain information, reports and updates as required.

- Coordinate and monitor special projects and confidential assignments as directed, prepare presentations, summaries and reports to support decision-making, monitor deadlines and commitments, escalate matters as appropriate, and undertake other duties assigned by the Chairman.

• A stable employment history, with a minimum of three years in each previous role

Experience supporting Board of Directors meetings, including preparing board packs and recording formal minutes

Proficiency in a second language relevant to the region (e.g., Arabic, German and English bilingual communication)

Experience with international travel planning, visa coordination and itinerary management for senior executives

Advanced skills in Microsoft 365 (PowerPoint, Excel, Outlook) and digital collaboration or document management tools

Knowledge of corporate governance, diplomatic protocol and VIP or stakeholder relations etiquette