Accounts Officer

Job Summary

The personnel will be responsible for managing day-to-day accounting activities, vendor invoice

verification, GST and TDS compliance, payment processing, bank reconciliation, and financial

reporting. The role requires strong knowledge of accounting principles, statutory compliance, Tally

ERP, and MS Excel to ensure accurate financial records and timely reporting.

Key Responsibilities

1. Accounts Payable and Invoice Verification

o Verify vendor invoices against Purchase Orders (POs), Material Receipt Notes

(MRNs) for goods and services, and supporting documents.

o Ensure invoices are accurately accounted for in Tally, with proper ledger allocation

and supporting documentation.

o Identify and resolve discrepancies in invoices, purchase orders, and receipt records

in coordination with the relevant departments.

2. GST Compliance and Accounting

o Verify applicable GST rates based on HSN/SAC codes and ensure accurate GST

accounting.

o Review invoices for applicable Reverse Charge Mechanism (RCM) provisions and

ensure correct accounting.

o Assist in GST reconciliation and ensure compliance with applicable GST regulations.

3. TDS Compliance

• Identify applicable TDS sections and rates for vendor payments and invoices.
• Calculate and deduct TDS as applicable under the relevant provisions of the Income

Tax Act.

o Ensure accurate accounting of TDS deductions and assist with TDS reconciliation and

compliance requirements.

4. Payment Processing and Accounting

o Prepare vendor payment schedules in MS Excel based on PO terms, invoice due

dates, and payment priorities.

• Verify payment details and supporting documents before processing payments.
• Pass payment entries in Tally and maintain proper payment records.
• Coordinate with internal departments and vendors to resolve payment-related

queries.

5. Bank Reconciliation Statement (BRS)

• Prepare monthly Bank Reconciliation Statements.
• Identify and investigate discrepancies between bank statements and book balances.
• Ensure timely reconciliation and resolution of outstanding items.

6. Petty Cash Management

o Handle day-to-day petty cash transactions and maintain supporting vouchers and

records.

• Record petty cash receipts and payments accurately in Tally.
• Reconcile petty cash balances and ensure compliance with internal cash-handling

procedures.

7. Creditors Ageing and Ledger Reconciliation

• Prepare and maintain vendor outstanding and creditors ageing reports.
• Reconcile vendor ledgers with statements received from suppliers.
• Follow up on long-pending balances, debit notes, credit notes, and other

discrepancies.

o Provide timely updates on outstanding liabilities and payment commitments.

8. Cash Flow and Monthly MIS Support

o Assist in preparing monthly cash flow statements based on expected receipts,

payments, and financial commitments.

o Provide relevant accounting data for monthly financial reviews and management

reporting.

o Monitor upcoming payment obligations to support cash flow planning.

9. MIS Reporting

o Prepare periodic MIS reports related to accounts payable, vendor outstanding

balances, payment status, and other assigned finance activities.

• Ensure accuracy and timely submission of reports to management.
• Analyse relevant financial data and highlight significant variances or exceptions.

10. General Accounting and Documentation

o Maintain accurate accounting records and ensure proper filing of invoices, vouchers,

and supporting documents.

• Assist with month-end closing activities and account reconciliations.
• Support internal and statutory audits by providing relevant documents and

explanations.

o Ensure adherence to company accounting policies, internal controls, and applicable

statutory requirements.

Requirements

• Bachelor of Commerce (B.Com) from a recognised university.
• Additional certification in accounting, taxation, or finance will be an advantage.

Experience and Technical Skills

• Minimum 5 years of relevant experience in finance and accounting, preferably in a

corporate or manufacturing environment.

• Strong working knowledge of Tally ERP/Tally Prime.
• Good knowledge of GST, HSN/SAC classification, RCM, and TDS provisions.
• Proficiency in MS Excel, including formulas, lookups, sorting, filtering, and preparation of

financial reports.

• Experience in accounts payable, vendor reconciliation, bank reconciliation, and MIS

preparation.

• Good understanding of accounting principles and statutory compliance requirements.

Key Competencies

• Strong analytical and numerical skills.
• Attention to detail and accuracy in accounting.
• Good organisational and time-management skills.
• Effective coordination and communication with vendors and internal departments.
• Ability to meet payment deadlines and monthly reporting timelines.
• Integrity, accountability, and confidentiality in handling financial information.

Candidate Profile

Gender : Male / Female

Employment Type : Full-Time

Benefits

Industrial standards