Email and document drafting – Draft emails and concept documents on behalf of the founder.
Maintain founder’s calendar – Handle meeting requests (internal and external), schedule meetings with stakeholder.
Meetings – Prepare and maintain Agenda, Minutes of Meeting and follow up of action taken reports.
Handle founder’s ever changing travel plans and arrangements, including tickets, cab, hotel, food etc and related reimbursements.
Maintain a comprehensive To do list of the founder and stay on top of commitments made by the founder, alter on approaching timelines and help prepare for them.
Maintaining relationships and liaison with key stakeholders (including board members, advisors, key customers etc) – guest and hospitality handling, gifting, seasonal greetings, regular updates etc.
Ensuring review meetings frequently happen with teams – scheduling and follow up of action points.
Play the role of Defector project management office for the founder including planning, Gantt chart and report maintenance.
Create and maintain budgets, track expenses, and the founder’s bank account.
Handle other administrative tasks as may be required.

Requirements

0 to 3 years of experience.
Excellent written and verbal communication skills.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to maintain confidentiality of information related to the founder, company and its employees.
Willingness to travel for work will be an added advantage but not a prerequisite.

Competências necessárias

Email and Document DraftingCalendar and Scheduling ManagementMeeting Agenda Preparation and Minute-takingAction Item Tracking and Follow-upTravel Planning and Logistics (flights, hotels, local transport)To-do List and Commitment ManagementStakeholder Relationship Management and Liaison (board members, advisors, customers)Project Management (PMO) including Gantt chart planning and report maintenanceBudget Creation and Expense TrackingExpense Reimbursement and Basic Bank Account HandlingOffice Productivity Software Proficiency (e.g., email, calendars, spreadsheets, docs)Written and Verbal CommunicationConfidentiality and DiscretionGuest Hospitality and Gifting Coordination

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