POSITION SUMMARY

Provide interim day-to-day operational and financial management for a multi-tenant Class A commercial office property in Menlo Park. This is a coverage assignment: the priority is continuity of operations, uninterrupted tenant service, and clean financial reporting through the assignment window, followed by a documented hand off.

The successful candidate will step into an established property with existing systems, vendors, and tenant relationships and be productive within the first two weeks with minimal ramp support.

CORE RESPONSIBILITIES

Property operations

• Conduct routine interior and exterior building inspections; document and resolve deficiencies
• Manage vendor and service contracts (janitorial, security, landscaping, HVAC, elevator, life safety); review scope, performance, and compliance
• Review and approve vendor invoices against contract terms and budget
• Coordinate with building engineering on preventive maintenance and reactive work orders
• Maintain and execute emergency response and life safety procedures; coordinate security
• Oversee tenant improvement and capital project activity in coordination with construction management
• Manage certificates of insurance for tenants and vendors

Financial management

• Prepare and submit monthly operating reports, variance analysis, and re-forecasts
• Oversee CAM estimates, recoveries, bill backs, and annual reconciliations
• Review invoices, accruals, and monthly financials; support month-end close, variance analysis, and general ledger review
• Monitor accounts receivable; document collection activity and escalate aged balances
• Administer leases: rent commencement and adjustments, billing, credits, reconciliations
• Support annual operating budget preparation if the assignment spans budget season
• Process and code payables within delegated authority

Tenant relations

• Serve as primary point of contact for tenant contacts and office managers
• Conduct regular tenant check-ins and respond to escalations
• Coordinate move-in, move-out, and space turnover logistics
• Support the leasing team on tours, renewals, and space marketing as directed

Transition

• Maintain current property files, vendor logs, and tenant contact records
• Produce a written hand off summary at assignment close covering open items, vendor status, AR position, and pending capital work

Requirements

REQUIRED QUALIFICATIONS

• 5+ years managing multi-tenant Class A commercial office property, ideally in California
• Demonstrated ownership of operating budgets, monthly re-forecasts, and variance reports
• Hands-on experience with CAM estimates, recoveries, billbacks, and annual reconciliations
• Working accounting fluency: accruals, invoice review and coding, month-end close support, and general ledger review
• Working proficiency in Yardi, plus a work order / tenant portal platform (Angus, Building Engines, Prism, or equivalent)
• Experience managing vendor contracts and construction or TI coordination
• Strong written and verbal communication; comfortable as the owner's face to sophisticated tenants
• Available on-site in Menlo Park 5 days per week for the full assignment window

PREFERRED QUALIFICATIONS

• RPA (BOMI), CPM (IREM), or FMA designation, or active candidacy
• Prior interim, coverage, or transition assignment experience
• Peninsula or Silicon Valley market experience
• Exposure to R&D, lab, or life science building systems
• Experience with high-growth technology, AI, or venture capital tenants
• VTS and DocuSign proficiency
• Bachelor's degree in business, real estate, finance, or accounting