PERMANENT AU DAYSHIFT, REMOTE - Administration & Accounts Support

This is a remote position.

PERMANENT AU DAYSHIFT, REMOTE
Administration & Accounts Support

Role: Full-Time Role (40 hours
VA Rate: $10-$12 AUD per hour
START ASAP

Role Purpose

• Additional full-time staff member to support the client directly in her business
  
• Role combines Finance & Accounts, Childcare Administration, Compliance, Executive Support, HR, and Systems.
  

Key Candidate Qualifications

• CPA qualified
  
• Strong accounting and finance background
  
• ISO experience
  

1. Finance & Accounts

• Bookkeeping
  
• Payroll, including Single Touch Payroll (STP) and superannuation
  
• Weekly and monthly invoice batching
  
• Experience with Xero
  
• BAS and GST preparation
  
• Budgeting and cash flow management
  
• Separate financial reporting for each centre
  
• Fee collection, debt follow-up, and payment plans
  

2. Childcare Administration

• Childcare administration experience across multiple sites
  
• Child enrolments
  
• Waitlist management
  
• New family orientation
  
• Child Care Subsidy (CCS) administration
  
  • PRODA
    
  • Enrolment notices
    
• Occupancy tracking and reporting
  
• Strong software skills, particularly OWNA
  

3. Policy, Compliance & Regulatory

• Policy and compliance administration
  
• Strong knowledge of:
  
  • National Quality Framework (NQF)
    
  • National Quality Standard (NQS)
    
  • Education and Care Services National Law & Regulations
    
• Support with Assessment & Rating preparation
  
• Quality Improvement Plans (QIPs)
  
• Notifications and correspondence with the NSW Department of Education via NQA IT System
  
• Maintain:
  
  • Staff qualifications
    
  • Certificates
    
  • WWCC registers
    
• Monitor staff-to-child ratios and rostering compliance
  
• Understanding of the Children’s Services Award and relevant employment obligations
  
• Privacy and record-keeping compliance
  

4. Communication

• Excellent written and spoken English
  
• Comfortable writing and sending emails to parents and staff
  
• Calling parents and staff when required
  
• Professional and warm communication with families
  
• Diligent and reliable follow-up
  

5. Executive Support, HR & Systems

• Act as Executive Assistant to Christine
  
  • Diary management
    
  • Meeting management
    
• Staff recruitment support
  
• Staff onboarding
  
• Record-keeping
  
• Develop systems, processes, and procedures that work consistently across both centres
  
• Create flowcharts
  
• Advanced Microsoft Office, particularly Excel
  
• Highly organised and able to manage competing priorities across two sites
  

Ideal Candidate Profile

CPA/Accounting + Childcare Administration + Australian childcare compliance experience + strong systems/Excel capability + executive support skills.

Major advantage: Someone who can function as a finance/accounting lead + childcare administrator + compliance coordinator + EA, rather than being purely an accountant.