Admin lead - operations and Coordination

Key Responsibilities

1. Daily Operations Coordination

• Maintain daily task trackers
• Coordinate between departments
• Ensure pending work is followed up and closed
• Monitor operational bottlenecks

2. Reporting & MIS

• Prepare daily reports for management
• Maintain live Google Sheets trackers
• Update shipment, production, payment, and approval statuses
• Create structured data systems for operational visibility

3. Follow-up & Execution Management

• Follow up with: * vendors* factories* logistics teams* internal staff * support department * Ensure commitments are met on time * Escalate delays immediately

4. Documentation & File Control

• Organize digital documents systematically * Maintain version-controlled files* Ensure easy retrieval of operational documents* Coordinate approvals and document movement

5. Meeting & Communication Management

• Schedule meetings* Maintain MOMs (Minutes of Meeting)* Track action points* Ensure accountability after discussions

6. Productivity & Systems Improvement

• Improve workflows using Google tool* Build trackers and monitoring systems* Reduce dependency on manual follow-ups* Introduce structured reporting formats

7. Management Support

• Assist management in operational monitoring* Prioritize urgent tasks* Maintain confidentiality
• Ensure smoother execution bandwidth for leadership

Requirements

The candidate must combine:

• Administrative control * Team coordination * Process discipline
• Leadership capability * Strong command over Google Workspace tools * Ability to handle pressure and multiple stakeholders

The person should function as an execution backbone for management.

Core Objective of the Role

To ensure:* smooth daily operations,* timely task completion,* disciplined communication,* accurate reporting,

• and operational accountability across the organization.

This role directly impacts:

• shipment timelines,* vendor coordination,* documentation flow,* management productivity,* and internal operational efficiency.

Mandatory Skills & Competencies

Technical Skills

• Google Sheets (formulas, filters, trackers, conditional formatting, basic dashboards, shared sheets, live reporting)
• Google Docs
• Google Drive organization
• Gmail management
• Google Calendar scheduling
• Google Meet coordination
• WhatsApp Business communication etiquette
• Basic Excel proficiency
• File management and digital documentation systems

Leadership Expectations

• Take ownership instead of waiting for instructions
• Be capable of pushing teams for updates
• Ensure deadlines are followed
• Escalate delays proactively
• Coordinate with factories, staff, logistics teams, and management
• Handle pressure situations calmly
• Maintain operational discipline
• Follow up relentlessly until closure

Benefits

AS PER INDUSTRY