Office and project administration

• Coordinate daily office operations, maintain supplies and equipment records, and follow up on service and maintenance needs.
• Receive, record and route calls, emails, letters and courier deliveries, and respond to routine enquiries professionally.
• Maintain organised physical and electronic files for contracts, quotations, projects, clients, suppliers and general correspondence.
• Arrange meetings and appointments, prepare agendas and minutes, and track actions and deadlines for management.
• Prepare letters, reports, presentations and other documents, checking their accuracy and timely circulation.
• Support technical teams with project documentation, site correspondence, and procurement requests and follow ups with suppliers and clients.

Accounts and human resources support

• Assist Accounts with preparing and filing invoices, receipts, purchase records and expense documents.
• Track outstanding invoices and payment follow ups, update records and refer financial queries to the Accounts team.
• Help assemble supporting documents for reconciliations, audits and management reporting.
• Update employee files, attendance and leave records, and assist with interview scheduling, onboarding and training arrangements.
• Handle personal, financial and commercial information discreetly and follow company approval and record keeping procedures.

Requirements

• Diploma or degree in Business Administration, Office Management or a related field.
• At least one to two years of experience in an administrative role.
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Strong organization, communication, record keeping and problem solving skills.
• Integrity, attention to detail and the ability to work independently and with a team.