Event Planner

🌟 We're Hiring: Event Planner! 🌟

The Event Planner – Asia Pacific plays a critical role in organizing SEG’s technical workshops, symposium, and conferences across the Asia Pacific. Based in India, these individual supports and leads assigned events, while coordinating with internal teams, external partners, and client’s regional technical committees. The ideal candidate will bring strong event execution skills and the ability to work closely with volunteer-led organizing and technical committees to ensure timely and high-quality program delivery. The position also plays a key role in vendor management, program management, partner coordination, and ensuring alignment with client’s quality and branding standards.

📍 Location: Bangalore Urban, India

⏰ Work Mode: Work from anywhere

💼 Role: Event Planner

What You'll Do:

🎯 Assist in thedesign and deliveryof event plans, including timelines, logistics, venue sourcing, andvendor negotiations

📋 Independently manageselect events fromplanning to execution, under the directionofthe SEG Manager

📝 Coordinate registrationprocesses, submission platforms, delegate communications, program updates, speakermanagement, and paymentfollow-ups

📅 Prepare and maintaindetailed event projectplans and ensuredeadlines are met

🤝Build working relationshipswith hotels, vendors, and local partners; serve as theirprimary point ofcontact

🏢 Oversee logistics includingroom setups, catering, AV, signage, materials, and exhibitor support

🎯 Ensure SEG brandingand service standardsare upheld duringall events

👥 Work closely withregional technical andorganizing committees tosupport the deliveryof technical content

📞 Coordinate planningcalls, track committeedeliverables, and followup on actionsto ensure alignmentwith SEG deadlines

🌐 Support communicationand coordination betweenSEG’s regional committees, in alignment withthe SEG Manager

🇮🇳 Coordinate SEG Chapterand Student Chapteractivities in India, supporting chapter eventsand liaising withchapter leaders

🎤 Support on-siteactivities and providehands-on supportto speakers, sponsors, and attendees duringevents

🎪 Supervise venue setup, AV, catering, delegatematerials, and technicallogistics

💼 Support the preparationand distribution ofsponsorshipproposals and respondto sponsor inquiries

💰 Support the sponsorshipconfirmation process, includingbenefit tracking anddeliverables

📊 Coordinate follow-upon sponsor paymentsto ensure timelyinvoicingand collection

📁 Maintain accurate recordsof sponsorship commitments, contacts, and communications

💵 Maintain accurate trackingof event budgetsand expenses

📈 Assist in preparing post-event reports, including attendance data, committee feedback, and financial summaries

What We're Looking For:

✅ Minimum 5–6 years of experience in event or conference planning, preferably with technical or academic events

✅ Bachelor’s degree in Event Management, Hospitality, Business, or a related field

✅ Experience working with volunteer committees or professional societies preferred

✅ Proven ability to manage multiple stakeholders, priorities, and deadlines

✅ Strong organizational, interpersonal, and communication skills

✅ Ability to work independently, take initiative, and manage shifting priorities

✅ Culturally sensitive, with experience working in multinational environments

✅ Intermediate to Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

✅ Familiarity with CRM and event management tools is a plus

✅ Willingness to travel within the region and work extended hours during events

If you're ready to craft unforgettable experiences—apply now and join our dynamic team! 🚀