City: Century City, CA (Los Angeles)
Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office
Duration: 7 months to start with
Rate Range: Up to 43.27/hour in W2 (Depends On Experience)
Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related

Must Have

Executive administrative support experience.
Hands-on experience with office operations, facilities, office services, or vendor coordination.
Ability to work onsite in Los Angeles at least 3 days per week.
Flexibility to support occasional evening and weekend events.
Strong organization, attention to detail, and discretion with sensitive information.

Responsibilities

Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones.
Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events.
Coordinate with administrative teams, internal partners, senior leaders, and external contacts.
Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology.
Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures.
Draft and proofread executive communications, presentations, status updates, and meeting notes.

Qualifications

Experience supporting executives and coordinating office or facilities operations.
Strong written and verbal communication skills.
Professional judgment and discretion when handling confidential information.
Ability to manage competing priorities in a fast-paced environment.
Customer-service approach when supporting employees, visitors, and partners.

Nice to Have

Experience in media, streaming, technology, or a direct-to-consumer organization.
Experience supporting senior executives in a growing or changing team.
Experience coordinating large meetings, executive events, or employee engagement activities.

المهارات المطلوبة

Executive administrative supportCalendar and cross-time-zone scheduling managementTravel coordination and expense reportingOffice operations managementVendor coordination and vendor managementFacilities and conference room coordinationEvent coordination (including evening and weekend events)Business writing and proofreading of executive communicationsPresentation preparation and support for leadership meetingsConfidentiality and discretion handling sensitive informationPrioritization and time management in fast-paced environmentsCustomer service and stakeholder management (employees, visitors, partners)New-hire onboarding and access/building coordinationIndustry knowledge of media/streaming/technology/direct-to-consumer environments

وظائف مشابهة