Executive Assistant

Job Title: Executive Assistant
Work Arrangement: Onsite, office environment
Location: Tallahassee, Florida
Employment Type: Contract
Engagement Type: W2 or 1099 only. No corp to corp.
Final Interview: In person or online

Position Summary

Dhaka Technologies Limited Company is hiring on behalf of its client, the Office of General Counsel of a Florida state government agency, for an Executive Assistant supporting a legal team.

The client is seeking a paralegal or legal secretary with 3 to 5 years of experience who is familiar with the Florida court systems and comfortable supporting 3 to 4 attorneys. The role requires hands on experience filing documents with the court, contacting judicial assistants, and managing attorney case files and calendars, along with a working knowledge of general court systems.

Day to day work includes basic word processing, using templates to draft correspondence, and creating legal documents.

Key Responsibilities

• Act as the legal secretary for assigned attorneys.
  
• Format, finalize, type, and file documents.
  
• Prepare letters and legal documents from drafts.
  
• File pleadings and motions with the appropriate tribunals.
  
• Serve or arrange service of legal documents, and maintain attorney case files.
  
• Prepare subpoenas and discovery requests, schedule hearings, trials, and depositions, and arrange facilities as directed.
  
• Retain and schedule court reporters, and obtain transcripts.
  
• Manage attorney calendars and contact judicial assistants as needed.
  
• Perform general secretarial duties, including handling phone calls and making travel arrangements.
  
• Close case files and support office management as needed.
  

Requirements

Required Qualifications

• Ability to speak and understand English. Required.
  
• High school diploma at minimum. Required.
  
• 3 to 5 years of experience working as a paralegal or legal secretary. Required, 3 years.
  
• Proficiency with Microsoft Office, including Word, Outlook, Excel, and PowerPoint. Required, 3 years.
  
• Experience preparing legal documents and subpoenas. Required, 3 years.
  
• Experience preparing discovery requests and scheduling hearings, trials, and depositions. Required, 3 years.
  
• Experience formatting, finalizing, typing, and filing documents. Required, 3 years.
  
• Experience preparing letters and legal documents from drafts. Required, 3 years.
  
• Experience filing pleadings and motions with the appropriate tribunals. Required, 3 years.
  
• Experience managing daily calendars for executive management. Required, 2 years.
  
• Experience managing travel arrangements. Required, 1 year.
  

Preferred Qualifications

• Experience working within the Florida court systems. Highly desired.
  
• Associate's or Bachelor's degree. Desired.
  
• Experience supporting a team of 3 to 4 attorneys.
  

Additional Requirements

• Work environment is an office setting.
  
• Dress code is appropriate, semi professional attire.
  

Work Authorization

Applicants must be authorized to work in the United States.

How to Apply

Send your resume to talent@dhakatech.us. Please include the job title in the subject line of your email.