HR Business Partner (Rwanda)

Key Responsibilities

1. Recruitment and Selection

• Ensuring all staff recruitment request forms are signed by relevant authorities and placed in employee staff files.
  

• Preparing job descriptions, posting advertisements, and managing the hiring process as guided by the Group HR Manager.
  

• Coordinating the interview process and participating in selected interviews as a panel member when required.
  

• Opening new employee files and following up to ensure all required documentation is complete.
  

• Preparing and issuing offer letters for new employees after review by the Group HR Manager.
  

2. Employee Engagement and Development

• Developing training and development programs.
  

• Assisting in performance management processes.
  

• Supporting the management of disciplinary and grievance issues.
  

• Managing salaries and benefits administration.
  

• Conducting effective, end-to-end onboarding programs for new hires, internal transfers, and promotions.
  

• Sending regular HR update emails to keep the organization informed of HR activities.
  

• Maintaining strict confidentiality of staff records and individual conversations, sharing information with Line Managers as appropriate.
  

• Sharing knowledge and experience through formal and informal channels.
  

3. Data Management

• Capturing bio-data information for new employees into the ERP system.
  

• Managing employee data within the applicable HRIS.
  

• Updating ERP data daily with all employee file-related changes.
  

4. HR Administration

• Managing employee welfare.
  

• Supporting the development and implementation of HR initiatives and systems.
  

• Monitoring office stationery requests and utilization.
  

• Updating and maintaining the leave tracker.
  

• Providing counseling on company policies and procedures.
  

• Taking minutes during meetings and disciplinary hearing sessions as guided by the Group HR Manager.
  

5. Additional Duties

• Executing any other duties assigned by Management to expected standards.
  

Requirements

Qualifications & Requirements

• Education: Bachelor’s degree in Human Resource Management or a related field.
  

• Postgraduate Qualification: A Post Graduate Diploma in Human Resource Management is an added advantage.
  

• Experience: Minimum of 4 years of working experience as a Human Resource Officer.
  

• Industry Experience: Previous exposure/experience in Pharma relations is an added advantage.
  

• Legal & Functional Knowledge: Solid understanding of general HR functions and local labor laws.
  

Skills & Competencies

Technical Skills

• High level of administrative and organizational skills.
  

• Records management knowledge.
  

• Practical working knowledge and experience with relevant HR issues, policies, and practices.
  

• Excellent computer skills.
  

Behavioral & Personal Attributes

• Strong interpersonal and communication skills.
  

• Teamwork and collaboration.
  

• Strong ethics, integrity, and reliability.
  

• Quick learner and results-oriented mindset.