Executive/Office Manager

Job Summary: Our client, a mining firm operating in Ghana, is seeking an experienced and
highly organised Executive Manager / Office Manager to oversee the day-to-day administrative
and operational functions of the office. The successful candidate will provide high-level
administrative support to executive management, manage office operations, and coordinate
procurement-related activities where required. This role is ideal for a proactive administrator
with strong managerial experience who can ensure the smooth, efficient running of the
business office.
Key Responsibilities
● Oversee and manage the daily administrative operations of the office, ensuring
efficiency across all functions.
● Provide executive-level administrative support to senior management, including
scheduling, correspondence, and meeting coordination.
● Supervise and coordinate the work of administrative and support staff, ensuring
accountability and productivity.
● Manage office budgets, expenses, vendor relationships, and general office resources.
● Support procurement processes, including sourcing, vendor evaluation, purchase
requisitions, and inventory management, where applicable.
● Ensure proper documentation, filing systems, and records management are
maintained in line with company policy.
● Liaise with internal departments and external stakeholders to facilitate smooth
business operations.
● Coordinate logistics for meetings, site visits, and executive travel.
● Ensure compliance with company policies, health & safety standards, and relevant
regulatory requirements.
● Prepare reports, presentations, and correspondence for executive management as
required.
● Handle confidential information with a high degree of professionalism and discretion.

Requirements

Qualifications & Experience
● Bachelor's degree in Business Administration, Management, or a related field.
● A minimum of 5 years' experience in an administrative and/or office management role,
with demonstrated managerial responsibility.
● Prior experience within the mining industry or a similar heavy-industry/operational
environment is an advantage.
● Experience in procurement or supply chain support is a strong plus.
● Proven track record of managing teams and coordinating cross-functional office
operations.
Key Skills & Competencies
● Strong leadership and people-management skills.
● Excellent organisational and multitasking abilities.
● Sound understanding of procurement processes and vendor management (an added
advantage).
● Strong written and verbal communication skills.
● High level of professionalism, discretion, and integrity.
● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
● Strong problem-solving skills and ability to work under pressure in a fast-paced
environment.
● Ability to work independently and take ownership of office operations.