Export Officer – Logistics

Location Maddur, Mandya, Karnataka

Purpose of the Role

To support the Logistics Manager and the logistics executives/supervisors in effectively managing export and import activities of the company, ensuring timely shipments, accurate documentation, compliance, coordination, and smooth logistics operations.

Key Responsibilities

• Learn to identify and apply important strategies and business processes related to logistics and exports.
• Support the management team with daily operational and administrative tasks.
• Understand the daily processes of different departments and coordinate closely with relevant stakeholders.
• Provide administrative support to the Logistics function.
• Understand and perform assigned duties and responsibilities effectively.
• Participate in the company’s strategic planning and execution.
• Assist the manager in performance evaluation, report preparation, data analysis, and MIS reporting.
• Research and recommend ways to reduce logistics costs and improve profitability.
• Prepare presentations and support management meetings and MIS activities.

Key Tasks

• Suggest improvements in logistics processes and backend support for assigned export activities.
• Coordinate closely with Production, Planning, and Warehouse teams to ensure goods are available for shipment on time, including bag loading, factory stuffing, and CFS movement.
• Prepare complete documentation for bag export shipments; follow up with the CHA for Shipping Bill (SB) checklist and filing, and coordinate with the freight forwarder for Shipping Instructions (SI) and Form 13 for each container.
• Cross-check the Shipping Bill checklist for all bag export shipments and ensure proper SB filing with the appropriate HS code and tariff. Follow up on E-FCR and maintain export registers.
• Coordinate export container loading, including 7-point inspection, RFID sealing, photographs, trailer-out formalities, and provide timely updates to the reporting manager and department HOD.
• Prepare cost sheets for preferential certificates for export shipments to specific destinations to facilitate applicable duty exemption benefits, and support the concerned team member.
• Maintain a register of all vendor bills, submit bills to Finance for accounting and payment processing, and follow up on payment status.

Related Behaviors / Skills

• Basic knowledge of management execution or a similar field.
• Good working knowledge of MS Office and other common computer applications.
• Strong verbal and written presentation skills.
• Effective communication and computational skills.
• Diligence, integrity, and willingness to acknowledge and correct mistakes.

Qualification & Functional Skills

• Bachelor’s degree in any discipline, preferably Logistics, or a final-year student.
• Diploma in Export-Import Management is an added advantage.
• Strategic and analytical thinking skills.
• Strong ability to identify weaknesses in processes and organizational structures.
• Good problem-solving and analytical skills.
• Excellent written and verbal communication skills.
• Good presentation skills and proficiency in MS Word, Excel, and PowerPoint.
• Confidence and ability to contribute to and support organizational change.

Performance Indicators

Establish systems and routines to continuously improve the logistics process.

• Promote positive changes and process improvements.
• Develop a problem-solving culture.
• Empower and support teammates.
• Optimize the supply chain and value chain.