HR Shared Services Specialist (HR Operations & Payroll)

Main objectives:

• Solid understanding of HR operations in a shared service center.
• Ensure an effective back end operation is run with seamless collaboration with inter departments and external bodies.
• Collaborate with the regional stakeholders with focus in SAP region (Malaysia, Indonesia,Singapore, Thailand, Philippine and Vietnam) to oversee the HR payroll and administrative tasks.
• Ensure the integrity of HR data.
• SME (Subject Matter Expert) for Workday and BIPO HRMS.

Main tasks

Employee master data creation

• Work as Workday & BIPO HCM admin user in SAP region for new joiner, leaving, transfer cases.
• Create and maintain the employee master data in Workday and BIPO HRMS for master data
• Organize and maintain employee records, ensure the confidential form/documents are store in a safety manner.

Leave portal management:

• Work as a super user to manage the leave portal in SAP region.
• Maintain the user account (create, delete, change)
• Ensure the leave system comply with company HR policy and guidelines
• Adjust, set up any necessary procedure to support the leave management

Payroll preparation:

• Ensure the accuracy of employee payroll and personal income tax in accordance to company policy and comply with local country employment law.
• Conduct monthly payroll or/and coordinate with the 3rd party payroll service provider to execute monthly payroll processing.
• Providing the payroll data and related monthly reports to local HRBP/Finance to review and record.

Others:

• Participate and manage in adhoc HR projects which may vary in scope and complexity, and provide effective solutions within the timelines.
• Collaborate with cross-functional teams to address urgent or unforeseen business needs, ensuring the successful delivery of time-sensitive tasks

Experience

• Degree in any discipline
• Minimum 3 years of HR operations experience on payroll and master data for Indonesia and SEA countries
• Knowledge of ERP system, Workday or BIPO will be added advantage
• Able to multi-tasking, determine priorities and meet deadlines in a fast-paced business environment
• Knowledge of labor legislation, Indonesia labor legislation will be added advantage
• Experience on set up the related procedure and policies
• Strong stakeholder management experience
• Fluent written and spoken English is required. Proficiency in Bahasa Indonesia is a strong advantage, as the role involves managing stakeholders and operations in the Indonesia region
• Good attitude, communication skill, team player and adaptable to change

Working hours:

Mon to Fri 8.30am - 5.30pm