AP & Project Accountant

We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our accounting team. This position will be responsible for managing daily accounts receivable activities, including billing, cash application, account reconciliations, collections, and customer account maintenance.The ideal candidate has strong attention to detail, excellent communication skills, and experience working with high-volume transactions. The ability to identify discrepancies, follow up on outstanding balances, and maintain accurate financial records is essential.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
  
• 4+ years of progressive accounting experience, preferably within a construction or construction management environment.
  
• Strong full-cycle Accounts Payable experience with the ability to independently own the AP function.
  
• Sage 300 experience required.
  
• Procore experience strongly preferred.
  
• Construction accounting and project accounting experience strongly preferred.
  
• Experience with job costing, project expenses, cost codes, and project financial reporting.
  
• Strong understanding of general ledger accounting and account reconciliations.
  
• Experience with month-end close and journal entries.
  
• Strong Microsoft Excel skills.
  
• Excellent attention to detail and organizational skills.
  
• Ability to manage multiple priorities and meet deadlines in a fast-paced construction environment.
  
• Strong communication skills and ability to work effectively with vendors, project managers, and internal accounting teams.
  

Requirements

Key Responsibilities

• Manage the full-cycle accounts payable process, including invoice entry, coding, approvals, payment processing, and vendor maintenance.
  
• Own the AP function and ensure invoices are processed accurately and in a timely manner.
  
• Review invoices for appropriate coding, supporting documentation, approvals, and project allocation.
  
• Reconcile vendor statements and research discrepancies or outstanding balances.
  
• Process checks, ACH/EFT payments, and other vendor payment transactions.
  
• Maintain accurate vendor records, W-9s, and related documentation.
  
• Support project accounting activities, including project cost tracking, expense allocation, and project-related reconciliations.
  
• Review and code project expenses to the appropriate jobs, cost codes, and accounts.
  
• Assist with job costing and project financial reporting.
  
• Reconcile bank accounts, general ledger accounts, and other balance sheet accounts.
  
• Assist with month-end and year-end close activities, including journal entries and account reconciliations.
  
• Support project managers and internal teams with accounting and project-related financial questions.
  
• Investigate discrepancies between invoices, purchase orders, contracts, and project records.
  
• Assist with construction-related financial reporting and analysis.
  
• Maintain organized and accurate accounting records in accordance with company policies and accounting standards.
  
• Utilize Sage 300 for accounting and AP activities and Procore for project-related information and documentation.