Accounts Receivable Specialist / Billing - Permian Basin

IFE NDT is seeking a detail-oriented Accounts Receivable Specialist / Billing to join our Finance team in Odessa, Texas. This full-time position reports to the Financial Controller and handles customer invoicing, payment application, collections follow-up, and account reconciliation.

Responsibilities include:

• Prepare and issue accurate customer invoices using approved field tickets, work orders, purchase orders, pricing agreements, and supporting documentation.
  

• Submit invoices through email, customer billing portals, and other required systems.
  

• Monitor accounts receivable aging and follow up on overdue balances, rejected invoices, and disputed charges.
  

• Communicate professionally with customers regarding payment status, billing discrepancies, and missing information.
  

• Record and apply customer payments accurately.
  

• Research and resolve unapplied payments, short payments, duplicate payments, credits, and account discrepancies.
  

• Reconcile customer accounts and assist with month-end accounts receivable reporting.
  

• Maintain accurate billing contacts, payment terms, portal information, and invoicing instructions.
  

• Coordinate with internal teams to obtain missing tickets, approvals, purchase orders, and billing documentation.
  

• Escalate delinquent accounts and unresolved billing concerns to the Financial Controller.
  

• Maintain organized financial records, protect confidential information, and follow internal controls.
  

• Identify opportunities to improve billing and collections processes.
  

IFE NDT, LLC is an equal opportunity employer. Employment decisions are based on qualifications, merit, and business needs without discrimination based on any status protected by applicable law.

Requirements

• High school diploma or GED required; an associate or bachelor’s degree in accounting, finance, business, or a related field preferred.
  

• Three or more years of experience in accounts receivable, billing, collections, or bookkeeping preferred.
  

• Experience with invoicing, payment application, account reconciliation, and collections follow-up preferred.
  

• Familiarity with accounting software, ERP systems, customer billing portals, and electronic records.
  

• Proficiency with Microsoft Excel, Outlook, Word, and Teams.
  

• Strong attention to detail, accuracy, organization, and time management.
  

• Professional written and verbal communication skills.
  

• Ability to manage multiple deadlines, work independently, and coordinate with other departments.
  

• Ability to handle confidential customer, banking, pricing, and financial information with discretion.
  

• Experience in oilfield services, industrial services, construction, transportation, or another project-based industry is beneficial.
  

Benefits

• 401(k) retirement plan
  

• Health insurance
  

• Dental insurance
  

• Vision insurance
  

• Life insurance
  

• Paid time off (PTO)