Provide general administrative and clerical support to the office and management.
Manage filing, documentation, records, correspondence, and office information.
Assist with preparing reports, letters, quotations, invoices, and other business documents.
Assist with scheduling meetings, appointments, and other office activities.
Maintain accurate records of company expenses, payments, invoices, and receipts.
Assist with basic bookkeeping and accounting duties, including data entry and reconciliation of simple transactions.
Support the preparation and submission of documents to accountants or management for financial processing.
Follow up on outstanding invoices and payments when required.
Assist with procurement of office supplies and maintain adequate office stock.
Coordinate with suppliers, service providers, and other external parties.
Support vehicle, office, and general operational administration as required.
Maintain confidentiality of company and customer information.
Perform other administrative and operational duties as assigned by management.

Requirements

Diploma or Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
1–3 years of experience in administration, office support, accounts administration, or a similar role.
Basic knowledge of accounting and bookkeeping principles.
Experience with invoices, receipts, expenses, payments, and financial record keeping will be an advantage.
Good working knowledge of Microsoft Office, particularly Excel and Word.
Previous experience in the automotive, dealership, equipment, or service industry would be an advantage.

Erforderliche Kompetenzen

Records and filing managementBusiness document preparation (reports, letters, quotations, invoices)Scheduling and calendar managementExpense and payment trackingBasic bookkeeping and accounting principlesFinancial data entry and transaction reconciliationInvoice follow-up and payment coordinationProcurement and office supplies managementSupplier and service provider coordinationVehicle and general office operations administrationMicrosoft ExcelMicrosoft WordConfidentiality and data protectionBusiness correspondence and stakeholder communication

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