Administrative Secretary

PURPOSE OF THE POSITION: To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by ensuring assigned administrative duties are carried out timely and efficiently.

SUPERVISOR: Director of Administration

DUTIES INCLUDE:

• Assists in planning appointments, annual awards dinner, board meetings, special events, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports
• Assist Director of Administration
• Serve as primary contact with Eastern Data and Cobb Technologies
• Able to create professional, visual designs using Canva’s tools, templates, and features.
• Other duties as assigned

Requirements

QUALIFICATIONS:

• Proven experience as administrative secretary or similar administrative role
• Proficient in MS Office and “back-office” software
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• High school diploma and five years of experience as an administrative secretary or similar administrative role; or Associates degree in business administration or related field with 3 years of proven experience as an administrative secretary or similar administrative role

Benefits

Employee Assistance Program (EAP): Eligible part-time employees have access to the Employee Assistance Program, including up to three (3) confidential counseling sessions per issue at no cost.

Additional details are provided in the HRCAP Employee Handbook and Summary Plan Documents.