Require an ADMINISTRATOR in Harare, Zimbabwe

• Coordinate the effective day-to-day running of office operations across all branches and departments.
  
• Maintain accurate, accessible, and audit-ready administrative records, files, contracts, licences, service agreements and statutory registrations.
  
• Monitor office supplies, stationery, and staff amenities, and coordinate timely procurement and equitable distribution.
  
• Oversee facilities and property maintenance, routine inspections, repairs, utilities, water quality, emergency preparedness and fire-safety compliance.
  
• Maintain the asset register and accurate property-related records, including asset status and location.
  
• Administer the company fleet by monitoring vehicle condition, inspections, servicing, insurance, licensing, repairs, breakdown support and service histories.
  
• Process procurement requests in line with policy by validating needs, sourcing competitive quotations, obtaining approvals, issuing purchase orders and confirming receipt of goods and services.
  
• Coordinate with Finance on budget availability, supplier and property-related payments, expenditure monitoring, reconciliations and cost-saving initiatives.
  
• Manage relationships and performance standards for landlords, security providers, cleaners, gardeners, maintenance contractors, utility providers and other vendors.
  
• Provide backup reception support, including handling calls, welcoming clients, scheduling appointments and managing meeting-room bookings.
  
• Prepare daily updates, weekly administrative reports, monthly fleet reports and structured work plans for the Finance Manager.
  
• Supervise and guide the Receptionist and Driver/Messenger, and coordinate contract support staff to maintain professional service standards.
  
• Any other duties as specified in the job description.
  

Requirements

• 
  Bachelor’s degree in Business Administration or a related field; a master’s degree is an added advantage.
  
• One to two years of relevant administrative experience.
  
• Working knowledge of office administration, records management, procurement procedures, facilities coordination, fleet administration and vendor management.
  
• Basic accounting knowledge and the ability to reconcile expenditure and maintain accurate supporting documentation.
  
• Strong planning, organising, prioritisation and problem-solving skills.
  
• Excellent verbal and written communication skills.
  
• Awareness of statutory, safety and regulatory requirements relevant to office premises, vehicles and business operations.