HR Intern

Job Title HR Intern

Reports To HR Generalist

Employment Type Internship (fixed-term)

Location Nairobi, Kenya

Department:  Human Resources

PURPOSE OF THE ROLE

Our Client is rolling out a new Human Resource Information System (HRIS) to strengthen and streamline its HR operations. The HR Intern will play a hands-on role in supporting this implementation, working closely with the HR team and the system developer to ensure a smooth transition, accurate data, and a well-functioning system going forward. Beyond the HRIS project, the Intern will support the day-to-day running of the HR department, including maintaining an up-to-date tracker of employee letters and contract renewals, and assisting with general HR tasks as required. This is a great opportunity for a HR graduate to gain practical, varied exposure to HR operations within a fast-paced organization.

KEY RESPONSIBILITIES

• HRIS Implementation: Support the rollout of the new HRIS by liaising directly with the developer/vendor to relay requirements, test features, and troubleshoot issues as they arise.
• Assist in preparing, cleaning, and migrating employee data into the new system, ensuring accuracy and confidentiality throughout.
• Support user acceptance testing of the HRIS and help train HR staff and employees on its use once live.
• Monitor the system post-launch to help ensure smooth day-to-day functioning, escalating technical issues to the developer where necessary.
• Employee Records & Renewals: Maintain and regularly update a tracker of employee letters, contracts, and renewal dates, flagging upcoming expirations to the HR team in good time.
• Draft and prepare standard HR letters and correspondence (e.g. offer letters, confirmation letters, contract renewals) for review and sign-off.
• General HR Support: Provide day-to-day administrative support to the HR department, including filing, record-keeping, and data entry.
• Assist with onboarding and offboarding activities for staff.
• Undertake any other duties as may be reasonably assigned by the HR department.

Requirements

QUALIFICATIONS & EXPERIENCE

• Diploma or Bachelor degree in Human Resource Management from a reputable university in Kenya.
• At least one year of experience in an HR role or HR internship.
• Prior interaction with or exposure to HRIS systems is a MUST.
• Experience working in a fast-paced environment is an added advantage.
• Experience within the tech industry is an added advantage.

SKILLS

• Good communication skills, both written and verbal.
• Adaptability and flexibility in a dynamic work environment.
• Quick and willing to learn new systems and processes.
• Good organizational and time-management skills.
• Good interpersonal skills and ability to work with people at all levels.
• High level of discretion, integrity, and confidentiality when handling employee data.
• Proficiency in MS Office (Word, Excel, and Outlook).

WHAT OUR CLIENT OFFERS

• Hands-on exposure to a live HRIS implementation project from the ground up.
• Mentorship and guidance from experienced HR professionals.
• Practical, varied experience across core HR functions within a fast-paced, growing organization.