HR Executive

About the Role

We are looking for an HR Executive who will be responsible for managing day-to-day HR operations and supporting employees throughout their employment lifecycle. The ideal candidate should have hands-on experience in employee exits, probation confirmation, resource planning, employee engagement, and general HR operations.

Experience in the BIM / Design Engineering industry will be preferred.

Key Responsibilities

1. Employee Exit Management

·       Manage the complete employee exit and separation process from resignation to Full & Final Settlement.

·       Coordinate with employees, reporting managers, and relevant departments during the exit process.

·       Conduct and coordinate exit interviews and maintain proper exit documentation.

·       Ensure timely completion of clearance, asset handover, and other exit formalities.

·       Coordinate for Experience Letters, Relieving Letters, and other required exit documents.

·       Maintain accurate employee exit records and MIS.

2. Employee Probation & Confirmation

·       Track employees completing their probation period and initiate the confirmation process on time.

·       Coordinate with reporting managers/HODs for probation feedback and performance evaluation.

·       Follow up for confirmation recommendations and required approvals.

·       Prepare and issue confirmation letters after completion of the process.

·       Maintain proper records of probation extensions and confirmations.

3. Resource Planning / Manpower Planning

·       Coordinate with department heads to understand current and upcoming manpower requirements.

·       Maintain the manpower/resource planning tracker and monitor open positions.

·       Support HR and management in identifying resource gaps and upcoming hiring requirements.

·       Track employee movements, new joiners, resignations, and internal transfers for manpower planning.

·       Work closely with the recruitment team to ensure timely hiring against approved requirements.

4. Employee Engagement Activities

·       Plan and coordinate employee engagement activities, events, celebrations, and initiatives.

·       Support HR in organizing employee engagement programs and internal events.

·       Gather employee feedback and identify opportunities to improve employee experience.

·       Support initiatives related to employee recognition, rewards, and team-building activities.

·       Maintain participation records and collect feedback after engagement activities.

5. HR Operations

·       Handle day-to-day HR activities and employee queries.

·       Maintain accurate employee records and HR documentation.

·       Support onboarding and induction activities for new employees.

·       Coordinate with payroll and other internal teams for employee-related information.

·       Ensure HR processes and documentation are completed within defined timelines.

·       Prepare regular HR reports and MIS as required.

Requirements

Required Skills & Competencies

·       2–3 years of relevant experience in HR operations/generalist activities.

·       Hands-on experience in employee exit and separation processes.

·       Good understanding of probation and employee confirmation processes.

·       Basic understanding of manpower/resource planning.

·       Good communication and interpersonal skills.

·       Strong follow-up and coordination skills.

·       Good knowledge of MS Excel and HRMS.

·       Ability to maintain confidentiality of employee information.

·       Good organizational and time-management skills.

·       Experience in BIM / Design Engineering Services will be preferred.

Preferred Candidate Profile

• The ideal candidate should be proactive, approachable, and comfortable interacting with employees and managers at different levels.
  
• The candidate should have good ownership of HR processes, strong follow-up skills, and the ability to manage multiple HR activities independently.